The Events Coordinator provides administrative, coordination and operational support to the Evets team and contributes to the effective planning and delivery of events at BC Place.Reporting to the Senior Manager, Event Operations, the Events Coordinator supports the Senior Manager, Senior Event Managers and Event Managers across the event lifecycle. This role is responsible for maintaining event information, coordinating meetings and documentation, support Momentus administration, tracking event requirements and helping ensure that event planning activities are completed accurately and on time. The Events Coordinator will also deliver some stadium events to support the overall Events team.The Events Coordinator works closely with internal departments, promoters, clients, suppliers and event staff. This position requires strong organization, attention to detail, communication skills and the ability to manage multiple priorities in a fast-paced event environment.KEY RESPONSIBILITIES:Provide administrative and coordination support to the Senior Manager, Event Operations, Senior Event Managers and Event ManagersSupport the planning and administration of events from initial assignment through post-event follow-upMaintain accurate event information, timelines, contact lists, action items and planning recordsCreate, update and maintain events in Momentus in accordance with established proceduresInput, update and track service orders and event requirements in MomentusSupport the collection and organization of information required for event estimates, service orders, invoicing and settlementsAssist with the preparation, review and distribution of event estimates and event-related financial informationTrack outstanding event requirements, approvals, decisions and action itemsCoordinate event planning meetings, client meetings, briefings, debriefs and other event-related meetingsPrepare agendas, meeting materials,



minutes, action logs and follow-up communicationsSupport the preparation and distribution of event-specific documentation, including runsheets, event details, floor plans, flow maps, building sets, activation plans, food and beverage requirements and merchandise footprintsAssist with the development and maintenance of the team member Event GuideSupport the preparation and maintenance of season event plansCoordinate the collection of event statistics, attendance information, demographic information and post‐event dataSupport demographic analysis by gathering information from internal departments, clients, promoters and subject matter expertsMaintain organized electronic and physical event files in accordance with BC Place standardsSupport the distribution of approved event information to internal departments, clients, suppliers and event staffAssist with tracking event changes and ensuring updated information is communicated to affected stakeholdersSupport the preparation of event schedules, deadlines and planning calendarsAssist with the coordination of activations, food and beverage requirements, merchandise footprints and other event‐specific operational detailsMaintain confidentiality of client, financial, operational and event informationAct as the event lead on assigned events, ensuring planning and delivery are seamless and in line with event management practicesPerform other duties as assignedEDUCATION:Diploma or certificate in Event Management, Hospitality,



Business Administration or a related discipline preferredEquivalent combination of education, training and experience may be consideredTraining in project coordination, event administration or business systems considered an assetMINIMUM EXPERIENCE:2 years experienceExperience in event coordination, hospitality, venue operations, administration or a related fieldExperience coordinating meetings, schedules, documents and multiple deadlinesStrong attention to detail and ability to maintain accurate recordsExperience working with event management systems, databases or project management tools considered an assetExperience supporting financial administration, estimates, invoices or settlements considered an assetStrong written and verbal communication skillsAbility to organize and prioritize multiple tasks in a fast‐paced environmentProficiency with Microsoft 365, including Word, Excel, Outlook and TeamsAbility to work flexible hours, including evenings, weekends and holidays when requiredCommitment to service excellence and BC Place valuesThe salary range for this position is $52,678 - $65,847Offers will be in line with PavCo's internal pay equity and qualified candidate's experience and education.Salary discussion and overall compensation package will be presented during initial phone interviews.WHAT WE OFFER:Excellent benefits and a solid government pension planInteresting projectsSupportive teamCareer growthWe Appreciate Your Interest in PavCo and This PositionAt PavCo, we are committed to building high‐performance teams. Our selection process is thorough, and all candidate applications are reviewed. Should your qualifications and experience meet the requirements of this role, a member of our recruitment team will contact you.Only candidates eligible to work full time in Canada will be considered.

📌 Event Coordinator, Bcp (Vancouver)
🏢 BC Pavco
📍 Vancouver