Event & Operations CoordinatorThe Dunes Golf & Winter Club in Grande Prairie is looking for an organized, creative, and highly capable Event & Operations Coordinator to join our team.This is a hands‐on role for someone who enjoys bringing people, events, communication, and details together. You will be at the centre of our event coordination, working with clients, department managers, vendors, sponsors, and our internal team to make sure events are well planned, well communicated, and professionally executed. The role also supports The Dunes' marketing and brand presence, internal systems, advertising, and operational processes.What You'll Be Responsible ForEvent Coordination & Client ManagementYou will coordinate tournaments, hosted events, club programs, and other functions from initial inquiry through post‐event follow‐up.This includes:Managing the Master Event Calendar and coordinating dates across departmentsActing as the primary contact for event clientsCoordinating event pricing, schedules, requirements, and deliverablesPreparing and distributing function sheets, on‐course sheets, checklists, and event documentationCoordinating with Golf Operations, Pro Shop, Food & Beverage, Administration, and Ice/Snow OperationsMaintaining accurate master event files and ensuring changes are communicated to everyone involvedSupporting event packages, sponsorship opportunities, and event‐related salesTracking inquiries, bookings, and follow‐upsMarketing, Brand & CommunicationsYou will help ensure The Dunes presents a consistent and professional image across all platforms and communications.Responsibilities include:Maintaining brand consistency across events, signage, advertising, promotions, and communicationsUpdating website content and event informationManaging social media platforms including Instagram, Facebook, Google, and Gallus GolfCoordinating newsletters, email communications, public notices,



and promotional materialsWorking with external designers, advertising partners, and vendorsCoordinating print, radio, digital, and on‐site advertisingManaging and tracking advertising and promotional spending against approved budgetsSupporting sponsorship promotions and seasonal campaignsClub Programs & Hosted EventsThe Coordinator will take a lead coordination role for several key programs, including:Ladies Events – registration, schedules, sponsorships, promotions, budgets, prizing, and event logisticsHosted and third‐party events – client coordination, contracts, documentation, internal communication, and post‐event follow‐upJunior Golf – program scheduling, communication, promotion, and package coordinationSystems & Operational SupportA key part of this position is helping The Dunes operate more consistently and efficiently. You will:Maintain shared drives, master files, templates, checklists, and event documentationSupport booking, scheduling, and internal communication systemsDevelop and update Standard Operating Procedures (SOPs)Work with department managers to improve processes and communication between teamsIdentify opportunities to streamline systems and improve operational coordinationEnsure departments have timely access to accurate schedules and event informationWhat We're Looking ForThe right person for this role is someone who can see both the big picture and the small details. You are comfortable managing several moving pieces at once and understand that successful events depend on communication, organization,



and follow‐through.You will ideally bring:Experience in event coordination, hospitality, marketing, administration, operations, or a related roleStrong organizational and project‐management skillsExcellent written and verbal communicationConfidence working directly with clients, vendors, sponsors, and internal teamsExperience with social media and digital communicationsStrong computer skills and comfort learning current systemsThe ability to manage multiple deadlines and changing prioritiesStrong attention to detail and documentationA collaborative approach and willingness to work across departments Initiative and the ability to identify problems and develop practical solutionsExperience in golf, hospitality, recreation, tournaments, or club operations would be an asset but is not required.About The DunesThe Dunes Golf & Winter Club is a year‐round recreation and hospitality destination serving Grande Prairie and the surrounding region. From golf tournaments and member programming to private functions, community events, and winter activities, our team works together to create memorable experiences for our members, guests, and clients.This position offers an opportunity to play an important role in how those experiences come together—from the first client conversation to the final event details.Schedule: Flexibility will be required to support events, including evenings and weekends during golfing season. More flexibility during off season.Benefits:Dental careDiscounted or free foodEmployee assistance programExtended health careOn‐site parkingPaid time offAbility to commute/relocate:County of Grande Prairie No. 1, AB: reliably commute or plan to relocate before starting work (required)Experience:Event planning: 6 years (required)Language:English (required)Location:County of Grande Prairie No. 1, AB (required)Work Location: In person

📌 Event And Operations Coordinator (Grande Prairie)
🏢 Elevation HR
📍 Grande Prairie