OverviewAre you a resourceful and self-motivated administrative individual with the power to initiate plans and independently follow through to completion? We're looking for an experienced Administrative Coordinator to assist and support our Director, Divisional Planning, Coordination & Support Services at WorkSafeBC in our Richmond head office.Divisional Planning, Coordination and Support Services (DPCSS) supports the Claims and Rehabilitation Services division plan, coordinate, and deliver on its priorities. The team works across the division and with corporate partners to support business planning, innovation, business intelligence, and operational initiatives that help teams deliver effective services to stakeholders.In this role, you'll use a high level of discretion and tact in handling confidential and sensitive management information related to WorkSafeBC's operations and regulations. If you have administrative experience supporting Director level operations, exceptional interpersonal ability, proficiency in Microsoft applications, and effective organizational skills and can execute a high level of professionalism and confidentiality, this role is for you!How you'll make a difference:You'll support the Claims & Rehabilitation Services division in providing compassionate, supportive service to people injured at work.Working at WorkSafeBCWe serve the workers and employers across B.C., and we do that best when we're together. It's how we collaborate, learn from one another, and develop our people.This role combines time in our offices with flexibility for remote workWhat you'll doSupport the Director and senior leadership team by performing administrative responsibilities, including maintaining calendars; managing appointments, meetings, conferences and team events; and booking meeting roomsSupport the management team on any daily responsibilities as requiredRecord, organize, and prepare complex and confidential reportsCompose written responses, memos, minutes, presentations, reports,



and communications from both verbal and printed sourcesBuild and maintain a SharePoint team site and documents on the local area networkCoordinate travel arrangements and assist in tracking expenses and vacation schedules for the management teamManage equipment and accesses for employees and assist with onboarding new hiresReceive, screen, and refer incoming calls from internal and external sourcesAnswer routine inquiries about departmental activitiesProvide mentorship and training to other administrative employees in the departmentBuild and maintain cooperative working relationships with a variety of individualsAssist leadership in planning team-building and engagement initiativesHelp foster a positive and inclusive team cultureIs this a good fit for you?We're looking for someone who can:Display a high degree of diplomacy, integrity and professionalism when handling confidential files and informationOrganize and coordinate agendas for meetings and eventsSynthesize information to summarize main pointsCommunicate clearly and concisely, both verbally and in writing, to a variety of groups and individualsBe adaptive, take initiative as appropriate, and has a forward-thinking mindsetMeet deadlines in a high-volume, multi-tasking, client-focused environment with a strong attention to detailInteract with key WorkSafeBC personnel and external sources while exercising discretion in providing information in the absence of the DirectorUse discretion, handle confidential and sensitive information, and resolve conflictsIdentify opportunities to improve systems and processesRecommend solutions and refer issues as appropriateOccasionally travel throughout the province for divisional meetings and/or eventsYour background and experienceCompletion of grade 12 and some post-secondary education in business administration is preferredA minimum of three years of related work experience in an administrative role supporting senior management and/or Director level operationsStrong working knowledge of SharePoint and Microsoft Office products including Word,



Excel, PowerPoint, Outlook, and TeamsExperience in project coordination is an assetA valid BC drivers' license is an assetWe'll consider equivalent combinations of education and experience.Important to knowBefore we can finalize any offer of employment, you must:Consent to a criminal record checkConfirm you're legally entitled to work in CanadaWho we areAt WorkSafeBC, we promote safe and healthy workplaces across British Columbia. We partner with workers and employers to save lives and prevent injury, disease, and disability. When work-related injuries or diseases occur, we provide compensation and support injured workers in their recovery, rehabilitation, and safe return to work. We're honoured to serve the 2.49 million workers and 263,000 registered employers in our province.What's it like to work at WorkSafeBC?It's challenging, stimulating, and rewarding. Our positions offer diversity and opportunities for professional growth. Every day, the work we do impacts people and changes lives. What we do is important, and so are the people we do it for.Our ability to make a difference relies on building a team with a rich variety of skills, knowledge, backgrounds, abilities, and experiences that reflects the diversity of the people we serve. We are committed to fostering a welcoming, inclusive, and supportive work culture where everyone can contribute as their best, authentic self.Learn more:Discover who we are .Our benefitsAs a member of our team, you'll have access to services and perks that help you get the most out of work - and life. Along with a competitive salary, your total compensation package includes:Defined benefit pension plan that provides you with a lifetime monthly pension when you retire4 weeks of vacation in your first year, with regular increases based on years of serviceBenefits package that includes customizable options for health care and dental benefits, additional days off, and a health care spending accountOptional leave arrangementsDevelopment opportunities (tuition reimbursement, leadership development, and more)Learn more:Find out what we offer .Salary:$65,476 - $79,553/annually

📌 Administrative Coordinator (Divisional Planning, Coordination & Support Services) (Richmond)
🏢 WorkSafeBC
📍 Richmond