This position is responsible for the accurate and on time collection of payments for the Company.
The Accounts Receivable
Specialist create invoices, send bills to customers, process credits and payments using a variety of payment methods. Ensure SOPs and detailed work instructions are accurate and current.
Key Responsibilities:
Daily Banking- pull statements, apply cash receipts, generate journal entries, upload ACH, complete wires
Ensure nightly functionality of automated invoicing
Manage Customer accounts and master data, including sales pricing and rebates
Issuance of rebates to customers
Manage Accounts Receivable insurance for customers
Setup or update customers and price lists as needed
Provide front-line customer service by answering inquiries, making payment arrangements, and protecting company’s interests
Process as required manual invoicing to customers, issue credits, intercompany charge backs, artwork charges, invoicing for part transfers between divisions
Run Intercompany invoicing within North America
Review customer orders and release in the system as required
Credit Issuance and update of QA spreadsheet
Intercompany payments within North American divisions as needed to pay down invoices for funding
Cash payables cheques in ERP system
Track daily cash flow, coordinate cash payment requirements with AP and incoming receipts with AR to ensure cash flow requirements are met within banking arrangements
AR reporting
Perform Reconciliations of Accounts receivable, Banks and other assigned accounts
Calculate and submit all applicable commodity taxes, including applicable reconciliations and reporting (HST)
Support and back up other finance functions as required
Other duties as assigned by Manager
Other Functions
Pull customer and vendor data for sanctions – review
Perform semi-annual reviews of customer credit limits, credit limit policy and exceptions
Assist with ad-hoc requests for information from various parties
Assist in audits by pulling supporting documentation for government, interim and year end audits
Create or update SOP's on as needed basis to reflect current processes and policies
Identify ways to automate and improve functions