Resource Coordinator to support administrative coordination and office operations using Microsoft Office and facilities coordination processes - JP2080 Location: Downtown Toronto - Minimum 2 days per week in office. Additional in office days at nearby sites may be required.
Line of Business: Internal Functions T&O;
Working Hours: 8:30 am to 4:30 pm EST, with 30 minutes of flex permitted (8:00 am to 4:00 pm or 9:00 am to 5:00 pm)
The team is seeking to fill an open Resource Coordinator position to provide centralized support for T&O.; This role combines administrative coordination with hands on office operations support and exposure to enterprise operations and facilities coordination. The coordinator will perform a variety of administrative tasks and provide professional support to managers and their direct reports, while delivering general office services that ensure all operational processes and control standards are followed. The role also identifies, develops, and helps implement improvement opportunities that contribute to the effective and efficient operation of the business group.
Must Haves 2+ years of experience in an administrative support function
Experience in a high volume, fast paced workplace
Microsoft Office (Outlook, Teams, Word, Excel)
Strong verbal and written communication skills
Strong organizational skills
Collaboration and team skills
Analytical and problem solving skills
High level of attention to detail
Strong interpersonal skills
Resilience and adaptability
Ability to take initiative and work independently
Nice to Have ServiceNow experience
Relevant postsecondary education
Responsibilities Administrative and Communications Support Develops and maintains organized filing systems so business and operational reports, forms, and documentation are accurate, complete, and readily accessible (paper and electronic)
Supports tailored communications, including drafting, editing, and distributing correspondence, presentations, and policies and procedures
Dispatches outgoing communications and responds to incoming inquiries, resolving issues or escalating as appropriate
Prepares, submits, and tracks departmental expense claims and reports
Office Operations and Facilities Support Conducts premises inspections and completes monthly Health and Safety audits, including required reporting and follow up
Liaises with internal business units and external vendors to support office operations and facilities activities
Assists with coordination for incoming and outgoing staff and contractors, office moves, relocations, office planning, and furniture requirements, ensuring minimal disruption to the business
Supports office services such as stocking, ordering, and maintaining coffee and general office supplies




Manages inventory levels by monitoring stock, anticipating needs, placing and expediting orders, and receiving and unpacking shipments
Coordination, Analysis, and Continuous Improvement Collaborates with internal and external stakeholders to deliver on business objectives
Organizes and reviews work to ensure accuracy, completeness, and adherence to established processes and control standards
Completes complex and varied tasks within defined guidelines, exercising judgment and problem solving skills
Analyzes issues, determines appropriate next steps, and escalates matters when required
Identifies process improvement opportunities and contributes to implementing enhancements to operational efficiency
Knowledge Sharing and Additional Responsibilities Acts as a buddy and provides training support for new hires as experience is gained
Takes on broader or additional accountabilities as assigned to support team and business needs
Interview: 1 round, 45 minutes, with the Hiring Manager and a colleague. Includes a short skill testing component focused on detail orientation and writing.
Duration: 12 months to start
Location: Downtown Toronto - Minimum 2 days per week in office. Additional in office days at nearby sites may be required.
Line of Business: Internal Functions T&O;
Working Hours: 8:30 am to 4:30 pm EST, with 30 minutes of flex permitted (8:00 am to 4:00 pm or 9:00 am to 5:00 pm)
The team is seeking to fill an open Resource Coordinator position to provide centralized support for T&O.; This role combines administrative coordination with hands on office operations support and exposure to enterprise operations and facilities coordination. The coordinator will perform a variety of administrative tasks and provide professional support to managers and their direct reports, while delivering general office services that ensure all operational processes and control standards are followed. The role also identifies, develops, and helps implement improvement opportunities that contribute to the effective and efficient operation of the business group.
Must Haves Strong English writing skills (priority)
2+ years of experience in an administrative support function
Experience in a high volume, rapid paced environment
Microsoft Office (Outlook, Teams, Word, Excel)
Strong verbal and written communication skills




Strong organizational skills
Collaboration and team skills
Analytical and problem solving skills
High level of attention to detail
Strong interpersonal skills
Resilience and adaptability
Ability to take initiative and work independently
Nice to Have ServiceNow experience
Relevant postsecondary education
Customer service experience
Responsibilities Administrative and Communications Support Develops and maintains organized filing systems so business and operational reports, forms, and documentation are accurate, complete, and readily accessible (paper and electronic)
Supports tailored communications, including drafting, editing, and distributing correspondence, presentations, and policies and procedures
Dispatches outgoing communications and responds to incoming inquiries, resolving issues or escalating as appropriate
Prepares, submits, and tracks departmental expense claims and reports
Office Operations and Facilities Support Conducts premises inspections and completes monthly Health and Safety audits, including required reporting and follow up
Liaises with internal business units and external vendors to support office operations and facilities activities
Assists with coordination for incoming and outgoing staff and contractors, office moves, relocations, office planning, and furniture requirements, ensuring minimal disruption to the business
Supports office services such as stocking, ordering, and maintaining coffee and general office supplies
Manages inventory levels by monitoring stock, anticipating needs, placing and expediting orders, and receiving and unpacking shipments
Coordination, Analysis, and Continuous Improvement Collaborates with internal and external stakeholders to deliver on business objectives
Organizes and reviews work to ensure accuracy, completeness, and adherence to established processes and control standards
Completes complex and varied tasks within defined guidelines, exercising judgment and problem solving skills
Analyzes issues, determines appropriate next steps, and escalates matters when required
Identifies process improvement opportunities and contributes to implementing enhancements to operational efficiency
Knowledge Sharing and Additional Responsibilities Acts as a buddy and provides training support for new hires as experience is gained
Takes on broader or additional accountabilities as assigned to support team and business needs
Interview: 1 round, 45 minutes, with the Hiring Manager and a colleague. Includes a short skill testing component focused on detail orientation and writing.
Disclaimer:
AI may be used in evaluating candidates.
This posting is for an existing vacancy.

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📌 Resource Coordinator to support administrative coordination and office operations using Microsoft Of (Ontario)
🏢 S.I. Systems
📍 Ontario