Remote People is recruiting on behalf of a large, well-established national law firm for a Legal File & Administrative Coordinator to join its Vancouver office. This is a great entry point into legal support work, offering exposure to a broad range of file management, billing, and client service functions.
What You'll Do
Scan and save documents to the firm's document management system
Handle photocopying, faxing, and general document processing
Process file management requests, including reopening files and coordinating retrieval from storage
Open, label, and maintain client file folders; add related parties as needed
Prepare engagement letters as instructed by lawyers and legal support staff
Manage closed-file procedures in line with firm protocols
Keep filing and e-filing consistently up to date
Support the billing cycle: pulling pre-bills, proofreading, minor edits, and finalizing invoices




Assist with client onboarding procedures and conflict checking
Monitor conflict search reports
Maintain and update contact records in the firm's client relationship system
Track time spent on administrative tasks for internal reporting
Respond promptly to inquiries from lawyers and legal support colleagues
What You Bring
Legal Administrative Assistant certificate from an accredited program
1-2 years of office experience, ideally in professional services or a law firm
Solid Microsoft Office skills; document management system experience an asset
Familiarity with client management/CRM systems an asset
Strong written and verbal communication skills
Self-starter who can manage pressure and meet tight deadlines
Excellent attention to detail and team orientation

#J-18808-Ljbffr

📌 Legal File & Administrative Coordinator (British Columbia)
🏢 RemotePeople
📍 British Columbia