ADMINISTRATIVE AND ACCOUNTING ASSISTANT
FULL TIME | IN-OFFICE | VICTORIA, BC

Our firm is currently seeking a motivated, detail-oriented Administrative and Accounting Assistant for a permanent full time role. This is an exciting opportunity for an individual with some experience looking to grow within the field of legal administration. If you are organized, adaptable, and enjoy supporting a busy legal team, we’d love to hear from you.

RESPONSIBILITIES

Prepare bank deposits and ensure their timely completion

Prepare and process trust transfers with the utmost attention to detail and in accordance with Law Society rules

Post monthly and one-off disbursement expenses

Process accounts payable and maintain vendor accounts

Communicate with vendors when issues arise with billing or service

Assist in organizing and maintaining accurate records for required retention periods

Manage all transactions in accordance with the Law Society rules and regulations

Maintain communication with our CPA and attend to additional accounting duties as required

Provide reception coverage, answering phone, distributing mail, arranging couriers

Make travel arrangements for a busy team; attend to travel changes and cancellations

Other office support duties including making coffee in the morning, preparing boardroom for meetings, ordering office supplies, maintaining cleanliness and functionality of office environment, liaise with property management if issues arise, and other administrative duties as required

Assist with posting on social media

Assist our social committee with planning events, making bookings,



supply shopping

Provide admin support to the COO

Provide support to paralegals and legal assistants

YOU OFFER

Minimum of 1 year experience in a law firm

Proficiency with desktop and cloud products from MS Office, Adobe, and Google is required; above average Excel skills is an asset

Must be a team-player, resourceful, and willing to assist the team where needed

Requires exceptional attention to detail, along with well-developed communication and organizational skills

Experience with any of the following is an asset: Clio, NetDocuments, Trello, Canva

Working knowledge of the Law Society Rules regarding law firm accounting is an asset

WE OFFER

$50,000-$65,000 annual salary, depending on experience

Extended health & dental benefits

RRSP matching for permanent, full-time employees

Professional development allowance

Generous paid vacation and sick/personal day policy

On-site secure bike storage

An active social committee

Free snacks and coffee/tea

Applicants with Indigenous ancestry are strongly encouraged to apply.

Our firm recognizes diversity as a source of strength and celebrates inclusivity. We value every person as a unique individual, and we are committed to building a culture of equity and respect within our firm. We are honoured to receive applications from individuals of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences.

While we appreciate all applications received, only those candidates selected for an interview will be contacted.

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📌 Administrative and Accounting Assistant (British Columbia)
🏢 BCLMA
📍 British Columbia