ServiceArea: CorporateServices

Department: HumanResources

WorkLocation: CityHall,1CardenStreet

WorkMode: InPerson

JobTypeandDuration: Temporary,FulltimeVacancy

PositionAvailability: 1existingvacantposition

SalaryRange: $30.36-$37.95perhour

Affiliation: Non-Union

WhyJointheCityofGuelph?
WhenyoujointheCityofGuelph,youjoinateamofover2000employeeswhodeliverservicesthecommunityreliesoneveryday.Together,wearebringingtolifeGuelph'svisionofaninclusive,connected,andprosperouscitywherewelookaftereachotherandourenvironment.Asasingletiermunicipality,weofferavarietyofoccupationsandcareerspecialitieswithinourorganization.GuidedbythegoalsandobjectivesoftheFutureGuelph:StrategicPlanandcommittedtotheCorporateValuesofintegrity,service,inclusion,wellnessandlearning,thecandidatewillaidintheachievementoftheCommunityVisionforaninclusive,connected,prosperouscity.

Whatweoffer
Weoffercompetitivewagesandcomprehensivebenefitstomeettheneedsofourdiverseemployees.Manyofourpositionsoffer:

Paidvacationdays,increasingwithyearsofservice

Paidpersonaldays;

Hybridandflexibleworkarrangements;

DefinedbenefitpensionplanwithOMERS,including100-per-centemployermatching;

Extendedhealthanddentalbenefits,includingHealthCareSpendingAccount;

EmployeeandFamilyAssistanceProgram;

Parentalleavetopupprogram;

Learninganddevelopmentopportunitiesincludingtuitionassistance

Employeerecognitionprograms.

Positionoverview
ResumesarebeingacceptedforthetemporarypositionofHumanResourcesAssistantwithintheHumanResourcesDepartment.ReportingtotheManager,EmployeeExperience & OrganizationalDevelopmentthesuccessfulcandidatewillplayavitalroleinsupportinghighvolumerecruitments.Theprimaryresponsibilityistoassistintheefficientandtimelyexecutionofrecruitmentprocesses,ensuringthatallstaffingneedsaremetinalignmentwiththeorganization'sgoals.GuidedbythegoalsandobjectivesoftheCityofGuelphCorporateStrategicPlanandcommittedtotheCorporateValuesofintegrity,service,inclusion,wellnessandlearning,thecandidatewillaidintheachievementoftheCommunityVisionforaninclusive,connected,prosperouscity.

Keydutiesandresponsibilities

Providefrontline(inperson,phone,emailandsocialmedia)customerservicetoallleaders,employeesandthegeneralpublic.





WithassistancefromtheHumanResourcesAssociates,respondtomyHRinquiriesviaemail,phoneorfacetoface.

SupporttheRecruitmentSpecialistswithvariousfunctionsincludingmassseasonalrecruitmentactivities.

Provideexcellentcustomerserviceandsupporttomassrecruitmenthiringmanagersbycoordinatingaspectsoftherecruitmentprocessincludingpostingseasonalandcoopjobpostings,advertising,prepareanddistributeapplicantlists,coordinatinginterviews,referencechecking,preparinginterviewpackages,creatingofferletters,trackingconditionalitemsofoffer.

CoordinateandprovidesupportforallrecruitmentsoftwaresystemsincludingiCIMS(ApplicantTrackingSystem)andJDEdwards(HumanResourcesInformationSystem).

Ensureproperrecording,routing,retention,storageand/ordispositionofalldocumentsreceivedintherecruitmentprocess,inaccordancewithestablishedpoliciesandproceduralguidelines.

MaintainhighqualitystandardsinthedeliveryofinternalHumanResourcesservices.

Responsibleforeffectiveandtimelyrecordsfilingforthedivisionandmaildistributionforthedepartment.

ProvideadministrativesupportforHumanResourcesactivitiesandcorporateevents.

Supportandattendjobfairs.

Monitorandreportonmetricsforseasonalhires.

Performmiscellaneousjob-relateddutiesasassigned.

Qualificationsandrequirements

Experiencerelatedtothedutiesabove,normallyacquiredthroughthecompletionofpost-secondaryeducationinHumanResourcesorarelatedfieldandexperiencewithprovidingrecruitmentsupportinaunionizedenvironment.Candidateswithanequivalentcombinationofeducationandexperiencemaybeconsidered.

Experienceinprovidingcustomerservicesupporttoemployeesand/orthegeneralpublicviaphone,emailandinperson.

UnderstandingofgeneralHRproceduresandpracticesincludingbutnotlimitedto:handlingofconfidentialorsensitiveinformation,recruitmentandlabourrelations.





Superiorcustomerserviceandinterpersonalskillsincludingtheabilitytoeffectivelycommunicateandworkcollaborativelywithawiderangeofindividualsincludingemployees,agencies,externalcontactsandthepublic.

Excellentorganizationalskillswiththeabilitytomanagemultipletasksinademandingenvironment.

Self-directed,well-organizedandproactiveindividual.

Abilitytomakeadministrativeandproceduraldecisionsandjudgmentsonsensitive,confidentialissues.

KnowledgeofrelevantemploymentlegislationincludingEmploymentStandardsandHumanRights.

Abilitytomaintainaccuracyandworkqualitystandards.

Abilitytoworkeffectivelyinateamenvironment.

ExperiencewithMicrosoftOffice(Word,Excel,PowerPoint&Outlook;).

ExperiencewithHRISsoftwaresuchasJDEdwards,andapplicanttrackingsystemsforrecruitmentwouldbeanasset.

Notes
Applicantsarerequiredtodemonstrateintheirapplicationhowtheirqualificationsmatchthosespecifiedabove.Assessmentsbasedonalloftheobjectivesandqualificationslistedabovewillbeapartoftheinterview,writtenand/orpracticaltestandreferencechecking.

Hoursofwork
35hoursperweek,MondaytoFriday,betweenthehoursof8:30a.mand4:30p.m.

HiringProcessTransparency
TheCityofGuelphiscommittedtofairandtransparentrecruitmentpractices.Candidateswhoparticipateinaninterviewforthispositionwillbenotifiedofthehiringdecisionwithin45daysoftheirinterview.Notificationswillbeprovidedinwriting,orthroughtechnology.

CommitmenttoDiversity&Accessibility;
TheCityofGuelphisanequalopportunityemployer.Wecelebratediversityandarecommittedtocreatinganinclusiveworkplacewhereemployeesfeelwelcome,valuedandengaged.Ouremploymentpoliciesstrictlyprohibitallformsofdiscriminationonanyofthegroundsinrelevantlaws.Allemploymentpracticesaresolelybasedonindividualmerit,qualifications,andorganization'sneedsatthetime.InkeepingwiththeOntarioHumanRightsCodeandtheAccessibilityforOntarianswithDisabilitiesAct,wearecommittedtoworkingwithandprovidingreasonableaccommodationforqualifiedindividualsinourjobapplicationprocedures.Ifyouneedanaccommodationinordertoparticipateinthehiringprocess,youmaycontactustomakeyourneedsknowninadvance.

PrivacyNotice
Personalinformationcollectedthroughtherecruitmentprocesswillbeusedsolelytodetermineeligibilityforemployment.Wethankallcandidatesinadvance;however,onlythosebeingconsideredforaninterviewwillbecontacted.

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📌 Human Resources Assistant (Temporary, up to 6 months) (Ontario)
🏢 Owen Sound
📍 Ontario