Our Prose HR team is currently recruiting an Executive Assistant to the President on behalf of a privately owned group of two established businesses in the Niagara Region, with locations in St. Catharines and Niagara Falls. Locally rooted and owner-led, this is a place where decisions get made quickly, people know each other by name, and your work has a direct impact on how both businesses run and grow.
As the Executive Assistant and the President’s right hand, you’ll keep things moving across both companies and be a trusted point of contact for the people who make them run.
This is a full‑time, permanent, in‑person position, with the flexibility to work from either the St. Catharines or Niagara Falls location, and time at both as business needs require.
What They Offer
Competitive salary and benefits package
A dynamic role with exposure to two growing businesses and senior leadership
Team-oriented, fast‑paced work environment
Key Responsibilities
Manage the President’s calendar, scheduling, and travel arrangements across both businesses
Screen and prioritize incoming calls, emails, and correspondence on the President’s behalf
Prepare briefing materials, reports, presentations, and meeting agendas
Coordinate and attend meetings, taking minutes and tracking follow‑up action items
Act as a liaison between the President and department heads, staff, and external partners at both companies
Handle confidential information with discretion and professionalism
Organize and prioritize competing demands across two business entities




Support the planning and execution of company events and leadership meetings
Track and follow up on key projects and deadlines on behalf of the President
Process expense reports and manage administrative budgets as needed
Assist with special projects and ad hoc tasks as directed by the President
Key Qualifications
Diploma or degree in Business Administration or a related field preferred
3+ years of experience as an Executive Assistant, ideally supporting senior leadership
Experience supporting multiple business units or entities is an asset
Excellent written and verbal communication skills
Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Exceptional organizational skills with the ability to manage multiple priorities under tight deadlines
High degree of discretion, professionalism, and sound judgment
Proactive, resourceful, and comfortable working independently
Valid driver’s licence and access to a vehicle to travel between locations as needed
If you’re organized, discreet, and love being the person who keeps everything on track,
We thank all applicants for their interest; only those selected for an interview will be contacted.
In accordance with the Accessibility for Ontarians with Disabilities Act (AODA) and the Ontario Human Rights Code, accommodations are available upon request for applicants with disabilities throughout the recruitment process. If you require an accommodation, please let us know and we will work with you to meet your needs.

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📌 Executive Assistant (Ontario)
🏢 Prose HR
📍 Ontario