About Us A #FamilyDriven business since 1983.

The story of Harbourview Volkswagen is a story about family. From our modest beginnings on Haliburton Street to our state-of-the-art facility at Mostar and Wellington, Harbourview has grown through a commitment to exceptional service, great products, and the values of a dedicated local family.

We're looking for a motivated, detail-oriented Accounting & Administrative Assistant to join our team.

This position is ideally suited to someone with a solid understanding of basic accounting principles, strong organizational skills, and a positive, team-oriented attitude. You'll play an important role in supporting our dealership's daily accounting and administrative operations, working closely with our Controller and management team.

The ideal candidate is comfortable working with numbers, takes pride in accuracy, and enjoys a busy environment where no two days are quite the same.

Key Responsibilities

- Assist with daily accounting activities, including accounts payable, accounts receivable, and cash transactions
- Process and reconcile payments, deposits, invoices, and other financial transactions
- Assist with balancing daily cash receipts and maintaining accurate financial records
- Support vehicle deal posting, and warranty payment reconciliation
- Review and maintain accounting records, identifying and resolving discrepancies as required
- Prepare and organize reports, files, and supporting financial documentation
- Provide administrative support to the Controller and other management team/departments
- Assist with general office functions, including occasional reception coverage, answering phones,



and assisting customers as needed
- Maintain confidentiality and accuracy when handling sensitive financial and business information

Required Skills & Qualifications We're looking for someone who brings:

- A sound understanding of basic accounting principles, including debits, credits, accounts payable, accounts receivable, and reconciliations
- Confidence working with numbers, cash handling, and financial transactions
- Exceptional attention to detail and a commitment to accuracy
- Strong organizational and time-management skills, with the ability to prioritize competing responsibilities
- Good computer skills and the ability to learn new accounting and dealership software
- Excellent communication and interpersonal skills
- The ability to work independently while contributing to a supportive team environment
- A positive attitude, strong work ethic, willingness to learn, and be punctual

Preferred Experience The following would be considered assets:

- Previous experience in an accounting, bookkeeping, or administrative support role
- Experience processing accounts payable, accounts receivable, or daily cash reconciliations
- Familiarity with accounting software and Microsoft Excel
- Previous automotive dealership experience




- Experience with PBS dealership management software

While previous dealership experience is an asset, we're equally interested in candidates from other industries who bring strong foundational accounting skills, attention to detail, and a willingness to learn. Why Join Harbourview Volkswagen?

We're proud of our family-driven culture and believe that great people are at the heart of a successful dealership.

We offer

- Competitive hourly compensation of $22.00 to $25.00, based on experience
- Full-time, permanent employment
- Monday to Friday schedule
- Extended health and dental coverage
- Vision care
- Life and disability insurance
- Employee assistance program
- Paid time off
- Employee discounts in our service and parts departments
- Company events and a positive, team-oriented workplace
- Opportunities to develop your skills and grow within our dealership

Job Details Job Type: Full-time, Permanent

Pay: $22.00 to $25.00 per hour

Schedule: Monday to Friday

Location: Nanaimo, BC

Work Location: In person

How to Apply

If you're organized, detail-oriented, comfortable with accounting fundamentals, and enjoy being part of a busy team, we'd like to hear from you!

Please submit your resume through Indeed.

We thank all applicants for their interest. Only those selected for an interview will be contacted.

Pay: $22.00-$25.00 per hour

Expected hours: 40.0 per week

Perks

- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Store discount
- Vision care

Work Location: In person

📌 Accounting & Administrative Assistant (Nanaimo)
🏢 Harbourview Volkswagen
📍 Nanaimo