TrustFlight is an innovative aviation software company that specialises in developing cutting‐edge AI, digital workflow and analytics applications for the aviation industry. Our software empowers airlines, business jet operators, MROs, training organisations and aviation service providers to enhance safety, streamline operations and improve overall efficiency. We are looking for a Finance Operations Specialist who values transparent processes, dependable routines and accurate work, and who is eager to work smarter by using technology and automation.

This role is ideal for someone early in their finance career who enjoys structured accounting tasks and is motivated to improve how those tasks are carried out. Full‐Cycle Bookkeeping Manage accounts payable and accounts receivable end‐to‐end. Handle credit card expenses, including coding and receipt management.

Prepare and send customer invoices and follow up on overdue accounts. Maintain and reconcile the general ledger. Banking & Reconciliation Complete monthly bank and credit card reconciliations. Record daily deposits, payments and cash transactions.

Monitor cash flow and flag discrepancies or issues. Generate internal management reports (e.g., AR aging, AP aging, cash flow).

Payroll Administration

Prepare and maintain all finance‐related payroll documentation. Administer US payroll with supervision, ensuring all required federal, state and local payroll taxes, remittances and filings are completed accurately and on time. Prepare and submit all required finance reports related to Canadian payroll and benefits, including statutory remittances and other reporting.

Act as a backup contact for payroll changes to the external payroll provider. Work closely with HR to ensure accurate capture of payroll changes.



Maintain accurate payroll‐related general ledger accounts and support year‐end audit requirements.

Submit payroll deductions and government remittances. Ensure compliance with financial policies and regulatory requirements. Systems & Process Improvement Implement best practices in financial control. 3–5+ years of full‐cycle bookkeeping experience. ~ Strong interest in digital transformation and automation within finance operations. ~ Ability to prepare accurate financial statements, reconciliations and internal management reports. ~ Proficiency with accounting software (ideally NetSuite). ~ Advanced Excel skills (VLOOKUP, pivot tables, formulas). ~ Knowledge of Canadian payroll and finance‐related payroll processes, including journal entries, reconciliations and statutory remittances. ~ Confidence managing compliance tasks such as GST/PST/HST filings and remittances. ~ Highly organised, able to manage multiple deadlines and maintain structured records. ~ Strong interpersonal skills and collaboration with HR, external payroll providers and internal teams. ~ Bookkeeping or accounting diploma/certificate.

Payroll certification (e.g., PCP from CPA Canada). This role is based in our Vancouver office. It is an on‐site role with some flexibility. Build and create solutions that define the future of digital aviation.

Health and wellness: comprehensive benefits package including health and dental benefits, paid time off and a birthday day off. Pension/RRSP matching programme. Competitive salary range of 50,000 to 70,000 CAD.

No phone calls please. We work together to create the most talented team that celebrates inclusivity, diversity and equality. We are committed to building a team that represents a variety of backgrounds, perspectives and skills.

All candidates will receive consideration for this role without regard for race, nationality, colour, religion, gender, gender identity and expression, sexual orientation, disability or age.

📌 Accounting & Finance Operations Specialist (Vancouver)
🏢 TrustFlight
📍 Vancouver