WHO WE ARE

Founded in 2015, we’ve built Ivy League Electric Inc. into a trusted name in residential and commercial electrical work. With nearly two decades of hands-on experience, our team takes on everything from high-end residential projects to service calls and large-scale jobs. Our diverse skills allow us to handle both older buildings and new construction with practical, efficient solutions.

We value professionalism, accountability, and teamwork, and we create an environment where our people can grow while delivering exceptional results.

JOB SUMMARY

Ivy League Electric is seeking a highly organized, exceptionally detail-oriented individual to join our office team as an Administrative & Bookkeeping Coordinator.

This role is ideal for someone who takes pride in accuracy, thrives on organization, and understands the importance of maintaining complete, up-to-date records. We are looking for someone who naturally pays attention to the small details, follows through on tasks, and can confidently manage multiple responsibilities without sacrificing accuracy.

The primary focus of this position will be data entry, accounts payable and receivable, material tracking, QuickBooks management, and general administrative support. The successful candidate will work closely with our existing Office Administrator, sharing day-to-day office responsibilities while helping maintain organized financial and operational records.

While the bookkeeping responsibilities will initially be administrative and transactional in nature, there is an opportunity for these duties to expand as the individual grows into the position.

This is a part time position with the potential to develop into a full-time role.

JOB REQUIREMENTS

Include, but are not limited to:

Administrative & Data Management

- Perform accurate and timely data entry across accounting and administrative systems.
- Maintain organized, up-to-date digital and physical filing systems.
- Ensure all documentation, records, and information are entered accurately and consistently.
- Review information for discrepancies, missing details, or errors and proactively resolve them.
- Assist with document preparation, recordkeeping, and general office administration.
- Work alongside the Office Administrator to share daily administrative responsibilities.
- Assist with scheduling, client communication, supplier correspondence, and internal coordination as required.
- Track outstanding administrative tasks and ensure timely follow-through.





Bookkeeping & Financial Administration
- Manage day-to-day accounts payable and accounts receivable, including invoice entry, payment tracking, and follow-ups.
- Maintain accurate financial records using QuickBooks.
- Enter and categorize supplier invoices, expenses, receipts, and payments.
- Assist with basic bookkeeping tasks and financial recordkeeping.
- Support invoice reconciliation and identify discrepancies requiring attention.
- Maintain organized documentation for financial transactions.
- Assist with additional bookkeeping responsibilities as the role develops.

Material & Project Tracking
- Track material purchases, supplier invoices, and associated project expenses.
- Ensure materials are accurately recorded and allocated to the appropriate jobs.
- Maintain organized records of purchase orders, receipts, and supplier documentation.
- Identify discrepancies between material orders, invoices, and recorded expenses.
- Coordinate with office staff and field teams to obtain missing documentation or clarify material purchases.
- Support accurate job costing through consistent material and expense tracking.

Qualifications & Requirements

- Exceptional attention to detail and accuracy are essential. The successful candidate must demonstrate a consistent ability to catch errors, maintain accurate records, and ensure information is complete.
- Strong organizational skills are a must, with the ability to manage multiple responsibilities, maintain structured systems, and prioritize competing tasks.
- Proficiency in QuickBooks is required, including experience with data entry, invoicing, accounts payable, and accounts receivable.
- Previous experience in bookkeeping support, accounting administration, or office administration.
- Strong data entry skills with a high level of accuracy and efficiency.
- Experience managing invoices, receipts, supplier documentation, and financial records.
- Proficiency with Microsoft Office, particularly Excel and Outlook.
- Ability to work independently, take initiative, and follow through on responsibilities without constant supervision.
- Strong written and verbal communication skills.
- Professional,



reliable, trustworthy, and comfortable handling confidential information.
- Ability to work collaboratively and share administrative responsibilities within a small office team.
- Experience with Jobber is considered an asset.
- Previous experience in the electrical, construction, trades, or service industry is considered an asset.

To Be Successful

- You are exceptionally detail-oriented. You notice discrepancies, double-check your work, and take pride in getting the small details right.
- Organization comes naturally to you. You enjoy creating structure, maintaining accurate records, and keeping information easy to find.
- You take ownership of your responsibilities. You don’t need constant reminders to follow through, complete tasks, or address outstanding items.
- You are proactive. When something is missing, incorrect, or unclear, you take the initiative to investigate and resolve it.
- You are comfortable working with numbers and data. Accuracy matters to you, whether you’re entering invoices, tracking materials, or reconciling information.
- You can manage multiple priorities. You stay organized and focused even when the office gets busy.
- You are a team player. You understand that working in a small office means sharing responsibilities and supporting one another.
- You are adaptable and eager to grow. You’re comfortable starting with defined responsibilities and taking on additional duties as the position evolves.

WHY JOIN US?

- Established Reputation: Since 2015, we’ve delivered trusted electrical solutions across residential, commercial, and service projects, building long-term client and community relationships.
- Meaningful Office Impact: This role directly supports the financial health, organization, and day-to-day flow of the business.
- Growth Opportunity: The position begins at 3 days per week, with the chance to grow into a full-time role as company needs continue to expand.
- Strong Team Environment: You’ll work closely with leadership, office staff, and field teams in a workplace that values professionalism, accountability, and support.
- Values-Driven Culture: Guided by our core values—People First, Transparency, Empowered Choice, Next-Gen Commitment, and Professionalism—we create a workplace that supports both personal and professional success.

Job Type: Full-time Pay: $25.00-$35.00 per hour

Experience

- Bookkeeping: 2 years (required)

Work Location: In person

📌 Admin/Bookkeeper Coordinator (Burlington)
🏢 Ivy League Electric
📍 Burlington