We are seeking a energetic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of daily operations, providing exceptional clerical support, managing communications, and ensuring the smooth flow of office activities. Your proactive approach and attention to detail will help foster an efficient, welcoming environment where team members can thrive.
This paid position offers an exciting opportunity to develop your administrative skills while supporting a vibrant organization dedicated to excellence.
Duties
- Manage front desk responsibilities, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and specialized software such as QuickBooks for bookkeeping and financial record-keeping
- Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents and compliance with record-keeping standards
- Provide exceptional customer service by responding promptly to inquiries, supporting clients or patients, and handling customer support issues with a positive attitude
- Assist with appointment scheduling, calendar management, and coordinating meetings or events to optimize team productivity
- Support medical or dental office operations by managing patient records, verifying insurance information,
and handling administrative tasks specific to healthcare environments
- Proofread correspondence, reports, and forms for accuracy and clarity while maintaining high standards of professionalism
Experience
- Proven clerical experience in an office setting, demonstrating strong organizational skills and attention to detail
- Familiarity with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools for document creation, email management, and collaboration
- Experience with data entry tasks involving accurate input of information into various systems such as QuickBooks or other bookkeeping software
- Previous customer service experience that highlights excellent phone etiquette and the ability to handle multiple lines efficiently
- Knowledge of office procedures including filing systems, document proofreading, and managing front desk operations
- Experience working in a medical or dental office environment is a plus—familiarity with medical/dental office procedures and software is highly desirable
- Strong computer skills combined with the ability to adapt quickly to new technology tools necessary for administrative functions
Join us in this energetic role where your organizational talents will shine! We value proactive individuals who thrive in fast-paced environments and are eager to contribute their skills toward creating a seamless office experience. Pay: $22.76-$31.07 per hour