Position: Administrative Assistant – Floater

Reports To: HR & Operations Manager

Mills & Mills LLP is a mid-size growing law firm, with over 90 employees. Our core values that help guide each member in our firm are: Integrity, Competence, Initiative, Cooperation, Respect and Care. For us, there is no better question than “how can I help?”

Purpose of the Role To attend at the office to provide full overflow administrative support to all departments within the firm, act as the primary back up receptionist, produce quality work and superior customer service to clients.

Key Responsibilities

Key responsibilities will include

- Provide administrative support as needed to lawyers and assistants (including but not limited to; filing, opening files, closing files, binding, collating, legal assistant tasks, etc.)
- Support assistants who are out of the office or work offsite
- General administrative duties, including scanning, filing, photocopying, scheduling appointments, and other duties as assigned
- Manage a multi-line phone system and field incoming calls (screen and direct calls as necessary); take and relay messages
- Provide information to callers, greet persons entering organization, direct persons to correct destination and make beverages for clients
- On-site operational duties as requested by the HR & Operations department
- Tidy and maintain the meeting rooms, reception area and kitchens

Education/Skills, Knowledge and Abilities/Attributes





- Two or more previous years of experience as a receptionist/customer service representative
- Proficiency in Microsoft Office (Calendar, Outlook and Word)
- Solid written and verbal skills to communicate with clients and internal firm members
- Effective skills in handling multiple tasks and priorities
- Detail-oriented individual with a positive and proactive attitude
- Ability to work well under pressure, manage multiple priorities and meet deadlines
- Keen eye for detail, professional attitude and confidentiality

Mills & Mills LLP is an inclusive employer dedicated to building a diverse workforce. We encourage applications from all qualified candidates and will accommodate applicants’ needs under the respective provincial human rights codes throughout all stages of the recruitment and selection process. Please advise the Human Resource Manager to ensure your accessibility needs are accommodated throughout this process. Information received relating to accommodation will be addressed confidentially. To apply, please submit your resume. We thank all applicants in advance for their interest; however, only those candidates selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: Up to $50,000.00 per year

Perks

- Dental care
- Extended health care
- Vision care

Education:
- Secondary School (preferred)

Experience:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

📌 Administrative Assistant – Floater (Toronto)
🏢 Mills u0026 Mills
📍 Toronto