Overview

Join our dynamic team as an Administrative Assistant and become the vital backbone of our organization’s daily operations! This energetic role offers a fantastic opportunity to utilize your organizational prowess, computer skills, and customer service expertise to keep our office running smoothly. You’ll be the friendly face at the front desk, manage essential clerical tasks, and support various departments with your proactive approach and attention to detail.

If you thrive in a fast-paced environment and enjoy helping others, this position is perfect for you!

Duties

- Greet visitors and manage front desk responsibilities with professionalism and warmth
- Handle multi-line phone systems, directing calls efficiently and courteously
- Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks
- Maintain organized filing systems, both physical and electronic, ensuring easy retrieval of documents
- Assist with appointment scheduling, calendar management, and correspondence
- Support bookkeeping activities including invoicing, billing, and basic financial record keeping
- Provide excellent customer support by addressing inquiries promptly and professionally
- Proofread documents for accuracy and clarity before distribution or submission

Requirements





- Proven clerical or administrative experience in an office setting
- Strong proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace tools
- Experience with QuickBooks or similar accounting software is highly desirable
- Excellent organizational skills with keen attention to detail
- Ability to perform data entry quickly and accurately while maintaining high quality
- Exceptional phone etiquette and customer service skills, especially on multi-line phone systems
- Familiarity with office equipment such as fax machines, scanners, and printers
- Prior experience in medical or dental office environments is a plus but not required; relevant experience such as dental receptionist or medical office support is advantageous
- Robust computer skills including typing speed and proofreading abilities
- Ability to multitask efficiently in a fast-paced environment while maintaining professionalism

Embark on a rewarding career where your organizational talents make a real impact! We’re committed to fostering a supportive workplace that values your contributions and helps you grow professionally. Pay: $18.00-$21.00 per hour

Expected hours: 40.0 per week

Benefits

- On-site parking
- Paid time off

Work Location: In person

📌 Administrative Assistant (Oakville)
🏢 Sam Wheels u0026 Tires
📍 Oakville