Administrative Assistant

Job Overview

We are seeking an organized and detail-oriented Administrative Assistant to support our daily office operations. The successful candidate will assist with administrative tasks, maintain accurate records, respond to inquiries, and help ensure that office activities run efficiently.

This position is suitable for someone with strong organizational and communication skills who can manage multiple tasks, use common office software, and provide professional support to colleagues and clients.

Key Responsibilities

- Office Administration: Handle general clerical duties, greet visitors, answer incoming calls, and direct inquiries to the appropriate team members.
- Data Entry and Documentation: Enter and update information accurately using Microsoft Office, Google Workspace, and other relevant business software.
- Records Management: Maintain organized electronic and physical filing systems and ensure documents are properly stored and accessible.
- Customer Service: Respond to routine questions, communicate professionally with clients, and provide administrative assistance when required.
- Scheduling and Coordination: Assist with appointment scheduling, calendar management, meeting coordination, and other office activities.
- Financial Administration: Assist with invoice processing, payment records, and basic bookkeeping tasks using QuickBooks or comparable accounting software, as applicable.
- Document Preparation: Prepare, review, and proofread correspondence, reports, forms, and other business documents for accuracy.
- General Office Support:



Help maintain efficient office procedures and complete additional administrative duties related to the role.

Qualifications and Experience

- Previous experience in an administrative, clerical, receptionist, or office support role is an asset.
- Proficiency in Microsoft Office applications, including Word, Excel, and Outlook, and familiarity with Google Workspace.
- Strong data entry skills and attention to detail.
- Good written and verbal communication skills.
- Ability to organize files, maintain accurate records, and manage competing priorities.
- Familiarity with office phone systems, scheduling tools, and document management procedures.
- Basic knowledge of invoicing or bookkeeping software, such as QuickBooks, is an advantage.
- Ability to work independently while contributing to a collaborative team environment.

Experience in a medical or dental office, including appointment coordination and records administration, is an asset where relevant to the company's operations. Work Environment The Administrative Assistant will provide day-to-day administrative support and contribute to the efficient operation of the office. The role requires professionalism, reliability, attention to detail, and a commitment to maintaining accurate records and providing courteous service.

We welcome applications from candidates whose skills and experience align with the responsibilities of this position.

Pay: $19.76-$31.07 per hour

Expected hours: 20.0 – 40.0 per week

Advantages

- Dental care
- Extended health care
- On-site parking

Work Location: In person

📌 Administrative Assistant (Toronto)
🏢 VL Online Solutions
📍 Toronto