Overview

ZAZA Espresso Bar is looking for an organized, dependable and detail-oriented Administrative & Corporate Relations Assistant to provide day-to-day support within our corporate office and assist with communication and administrative needs between the office and our cafe locations.

This is a hands-on role for someone who enjoys variety, takes initiative and is comfortable moving between traditional office duties and occasional visits to our cafe locations.

RESPONSIBILITIES

· Input, organize and maintain invoices and other business documentation

· Pick up invoices, receipts and paperwork from cafe locations

· Deliver cheques, correspondence, documents and other materials to cafe locations

· Organize invoices and supporting documentation for accounting

· Maintain accurate electronic and paper filing systems

· Answer incoming telephone calls and direct inquiries appropriately

· Monitor and respond to general administrative emails and inquiries

· Maintain and update spreadsheets, records and internal documents

· Assist with vendor documentation, correspondence and follow-ups

· Prepare, scan, photocopy and organize office documents

· Assist with ordering and maintaining office supplies





· Support communication between the corporate office and cafe locations

· Assist Corporate Relations with correspondence, documentation and follow-ups

· Provide administrative support for company promotions, events and special projects

· Run occasional business-related errands and provide general administrative support as required.

WHAT WE'RE LOOKING FOR

· Highly organized with excellent attention to detail

· Dependable, punctual and responsible

· Comfortable working independently and taking initiative

· Skilled and friendly when communicating with staff, customers, vendors and business contacts

· Able to manage multiple tasks and changing priorities

· Comfortable using email, Microsoft Word, Excel and general office software

· Accurate with data entry and record keeping

· Comfortable travelling between cafe locations during working hours

· Able to responsibly handle business documents, cheques and confidential information

· Previous office or administrative experience is an asset A driver's licence or vehicle is not required. Cafes are on TTC lines.

Pay: $18.00-$20.00 per hour

Expected hours: 20.0 – 35.0 per week

Work Location: In person

📌 ADMINISTRATIVE & CORPORATE RELATIONS ASSISTANT (Toronto)
🏢 ZAZA Espresso Bar and Gelato
📍 Toronto