Conference and Events Coordinator

Summary:

The conference and events coordinator provides administrative and coordination support for secretariat services delivered under contract with the Canadian Association for University Continuing Education (CAUCE). This position supports association operations by coordinating the national conference in collaboration with a host institution, professional development activities, and related events. The coordinator oversees event systems while maintaining accurate records, communications, and digital platforms.

The work involves frequent interaction with members, volunteers, committee chairs, presenters, sponsors, and external partners across the country.

Duties and Responsibilities:

- Coordinates CAUCE conferences by collaborating with host institutions and committees, administering virtual and in‑person platforms, monitoring registrations, supporting the call for presentations, assisting with session schedule development, preparing evaluations, assisting with final conference reporting, and escalating issues requiring managerial attention.
- Coordinates the conference sponsorship program, drafts sponsorship levels and benefits, sponsor reach outs, attends sponsorship meetings, and liaises with designated association officers on activities.
- Coordinates the awards program by establishing timelines, receiving and acknowledging submissions, preparing awards, and supporting awards-related conference events.
- Supports the delivery of career development webinars by collaborating with the professional development committee and presenters to provide coordination and advisory support.
- Coordinates executive-level virtual roundtables by supporting registrations, communications, liaison with presenters, and event set-up.
- Maintains and updates website content related to the conference and events.
- Administers research fund competitions by coordinating submissions, liaising with committees and researchers, processing funding documentation, maintaining project archives, and supporting reporting and presentation requirements.




- Develops and maintains communication schedules in collaboration with communications professionals.
- Provides coverage and serves as back-up for other administrative team members.
- Responds to member and stakeholder inquiries in a timely and professional manner.
- Maintains organized electronic and paper records, files, and correspondence in alignment with institutional information technology and security requirements for systems, data, and records.
- Communicates and acts in a respectful and professional manner, collaborates effectively, abides by policy, and contributes to a positive and productive work and learning environment.
- Engages in continuous learning by participating in activities, training, and events related to Indigenous engagement, reconciliation, equity, diversity, and inclusion.
- Demonstrates respect and dignity for all members of the community, actively contributes to an environment of acceptance and inclusion of others and responds to different perspectives from a place of curiosity, respect, and non-judgement.
- Undertakes related duties, as assigned, consistent with the nature of the position.

Qualifications:

- A diploma in office administration or related field.
- Minimum of two years of relevant administrative experience.
- Experience maintaining website content using content management systems and supporting professional social media platforms.
- Experience with non-profit associations and event coordination is an asset.
- Strong organizational and time-management skills.
- Ability to balance multiple projects with competing deadlines.
- High attention to detail and accuracy.
- Strong communication skills.
- Ability to work effectively both independently and collaboratively in a team.
- Effective problem-solving and prioritization skills.




- Proficient computer skills, including Microsoft Office applications, PDF software, association management systems, and conference event tools and applications.

Department: Teaching Innovation and Strategic Initiatives

Status: Term 1 year with the possibility of extension and/or increasing to 0.8 FTE

Employment Group: CUPE 1975 - Restricted

Shift: Mon-Fri, 9:00-12:30 pm

Full Time Equivalent (FTE): 0.5

Salary: The salary range, based on 1.0 FTE, is $24.74 - 31.37 per hour. The starting salary will be commensurate with education and experience.

Salary Family (if applicable): Operational Services

Salary Phase/Band: Phase 4

Posted Date: 10/14/2026

Closing Date: 10/21/2026 at 6:00 pm CST

Number of Openings: 1

Work Location: On Campus The University of Saskatchewan aspires to be what the world needs and embraces equity, diversity and inclusion as foundational to excellence and innovation. We actively seek to create a welcoming environment where all individuals feel empowered to thrive, contribute, and grow. Applications from equity-deserving groups are encouraged as part of our ongoing efforts to reflect the diversity of the communities we serve: EDI Framework for Action.

We continue to grow our partnerships with Indigenous communities across the province, nationally, and internationally and value the unique perspective that Indigenous employees provide to strengthen these relationships. Verification of Indigenous Membership/Citizenship at the University of Saskatchewan is led and determined by the deybwewin | taapwaywin | tapwewin: Indigenous Truth policy and the Standing Committee in accordance with the processes developed to enact the policy. Successful candidates that assert Indigenous membership/citizenship will be asked to complete the verification process of Indigenous membership/citizenship with documentation.

The University of Saskatchewan provides an accessible and inclusive workplace. Should you require support through any stage of the recruitment process, please contact us for assistance.

📌 Conference and Events Coordinator (Saskatoon)
🏢 University of Saskatchewan
📍 Saskatoon