Coordinator

Maintenance, Facilities and Vendors

Do you enjoy varied workdays, solving practical issues, and helping ensure smooth operations? Take advantage of a hybrid work model and join a multisite environment where you will coordinate maintenance requests, vendor services, and the purchasing of goods and services required for operations.

Our client, a growing company in the logistics sector, is looking for a versatile, resourceful, and solution-oriented individual. You will play a central role in managing routine and urgent needs related to facilities, equipment, supplies, and external services, while helping improve processes and tracking tools.

What is in it for you:

- Salary: 57K-62K per year.
- Permanent, full time position.
- 40-hour workweek.
- 4 days in the office and 1 day working remotely.
- Position primarily based in Saint-Eustache.
- Occasional travel between the Saint-Eustache and Mirabel sites.
- Reimbursement of work-related travel expenses.
- Comprehensive group insurance after 3 months of service.
- Employee assistance program.
- Access to telemedicine.
- Company-provided cell phone or monthly allowance.
- 3 weeks of vacation.
- 5 paid sick days per year.
- 5 additional unpaid days.
- 1 anniversary day off for each completed year of service.

Responsibilities:

- Receive, assess, and prioritize requests related to maintenance, repairs, facilities, equipment, and operational needs across the various sites.
- Respond promptly to urgent situations that may affect operational continuity, including breakdowns, unexpected repairs, and immediate equipment or supply needs.
- Identify appropriate vendors, request quotes, compare options, and coordinate required services.
- Communicate with service providers to negotiate pricing, terms, response times, and service agreements.
- Plan and coordinate vendor and technician visits across the various sites and follow up until requests are fully resolved.
- Coordinate services related to facility maintenance and proper building operation, including electrical work, doors, equipment, general repairs, and other facility-related needs.
- Schedule required periodic inspections for certain equipment, safety devices, or facilities and follow up with the appropriate vendors.
- Handle indirect purchasing of goods, consumables, supplies, safety equipment, and MRO items required for operations.
- Create purchase orders in QuickBooks Online and provide vendors with the information required to deliver services or goods.
- Follow up on orders, delivery timelines, service calls, and vendor commitments.
- Maintain up-to-date information on vendors, quotes, contracts, service agreements,



orders, and completed services.
- Gradually develop a structured portfolio of reliable vendors for various categories of goods and services.
- Identify new vendors and establish alternative solutions to reduce sourcing time when urgent needs arise.
- Work closely with teams across different sites to understand their needs, establish priorities, and provide effective internal service.
- Travel occasionally between the Saint-Eustache and Mirabel sites to meet vendors, coordinate certain services, or assess needs on site.
- Contribute to the improvement and standardization of processes related to service requests, purchasing, vendors, and service tracking.
- Recommend simple and effective ways to automate or better organize certain administrative activities.
- Use and contribute to improving departmental tracking tools, including Excel, SharePoint, Microsoft Lists, Power Apps, and Power Automate, with support from the Information Technology team.
- Document work methods and contribute to the creation or updating of procedures.
- Prepare and maintain tracking dashboards to provide visibility into open requests, services, costs, timelines, and vendor service levels.
- Ensure the quality and consistency of information recorded in departmental tools.
- Provide Accounting with purchase orders, quotes, and supporting documents required to process purchases and expenses.
- Work with the Accounting Technician to resolve discrepancies between purchase orders, invoices, and available documentation.

What you will need to succeed:

Required qualifications

- College diploma (DEC) in administration, operations management, facilities management, logistics, or another relevant field, or an equivalent combination of education and experience.
- 2-4 years of experience in a role involving maintenance coordination, vendor management, indirect purchasing, facility services, operations administration, or comparable responsibilities.
- Hands-on experience coordinating service providers, including vendor sourcing, requests for quotes, negotiations, scheduling services, and follow-up.
- Ability to manage routine requests and urgent situations simultaneously in an operational environment.
- Good understanding of the purchasing process, purchase orders,



and invoice tracking, without requiring specialized accounting expertise.
- Good proficiency in Microsoft Excel and Microsoft 365.
- Comfortable using technology and interested in improving work methods.
- Ability to travel occasionally between the Saint-Eustache and Mirabel sites.
- Fluency in French and functional English to communicate with certain vendors and partners, including to support the needs of a site located in the United States.

Preferred qualifications

- Experience in maintenance coordination, facilities management, building services, or an industrial, logistics, or multisite environment.
- Experience in a growing organization where processes and tools need to be developed or improved.
- Experience using QuickBooks Online to create and track purchase orders.
- Knowledge of Power Apps, Power Automate, SharePoint, Microsoft Lists, Power Query, or comparable tools.
- Experience with indirect purchasing, MRO items, safety equipment, or maintenance services.
- General knowledge of periodic inspections, preventive maintenance, or occupational health and safety requirements.

Soft skills

- Excellent prioritization skills and ability to remain effective when several urgent requests arise simultaneously.
- Resourcefulness and ability to quickly identify practical solutions.
- Strong internal service orientation and focus on minimizing operational disruptions.
- Autonomy, initiative, and ability to take ownership of a request through to completion.
- Excellent communication skills when working with vendors, operational teams, and various internal departments.
- Strong negotiation skills and ability to compare costs, timelines, and quality of proposed services.
- Strong organizational skills, attention to detail, and effective follow-up.
- Versatility and ability to work effectively in an environment where daily activities and priorities can change quickly.
- Ability to work in a developing environment where processes are not yet fully structured.
- Ability to organize information, document processes, and recommend practical improvements.
- Technological curiosity and ability to learn new tools.
- Team-oriented approach and ability to collaborate with Operations, Finance, Information Technology, and external vendors.

Why Recruit Action?

Recruit Action (agency permit: AP-2504511) provides recruitment services through quality support and a personalized approach. As part of the screening process, some applications may be reviewed using artificial intelligence tools. Only candidates who meet the hiring criteria will be contacted.

📌 Coordinator – Maintenance, Facilities and Vendors (Saint-Eustache)
🏢 Recrute Action
📍 Saint-Eustache