Bilingual Executive Assistant – Homa Services

Location: Gatineau, Quebec

Job Type: Full-time, Permanent

Salary: 25$ to 32$ per hour

Schedule: Monday to Friday, 40 hours per week

Language Requirement: Fully bilingual in English and French (mandatory)

About Homa Services

Homa Services is a growing company specializing in exterior building maintenance services for residential, commercial, and institutional properties throughout the Ottawa–Gatineau region.

As we continue to expand, we are looking for a highly organized, proactive, and resourceful Bilingual Executive Assistant to work directly with the President of the company.

This is an exciting opportunity for an ambitious professional who thrives in a rapid-paced environment, enjoys taking ownership of responsibilities, and wants to play an important role in the growth of a successful business.

We are not looking for someone who simply completes assigned tasks. We are looking for a trusted right-hand person who anticipates needs, solves problems, takes initiative, and helps keep the business running efficiently.

Key ResponsibilitiesExecutive Support

- Manage the President's emails, calendar, appointments, and daily priorities.
- Organize meetings, prepare agendas, and follow up on action items.
- Prepare reports, presentations, spreadsheets, and business documents.
- Communicate and coordinate with managers, employees, clients, and business partners.
- Track important projects, deadlines, and company priorities.
- Anticipate the President's needs and proactively identify opportunities to improve productivity.

Administrative & Operational Coordination
- Facilitate communication between departments to ensure smooth operations.
- Follow up on estimates, contracts, customer inquiries, and outstanding tasks.
- Assist with accounts receivable follow-ups and outstanding payments.
- Coordinate communications with suppliers, subcontractors, and service providers.




- Maintain organized company records, documents, and administrative systems.
- Assist in developing and improving internal processes and procedures.

Organization & Project Management
- Ensure delegated tasks are completed accurately and on time.
- Develop systems to improve organization, accountability, and efficiency.
- Identify potential issues and take initiative to resolve them.
- Assist with special projects and business development initiatives.
- Help the President stay focused on high-value activities and strategic priorities.

Qualifications & Requirements

Mandatory Requirements

- Fully bilingual in English and French, both written and spoken.
- Minimum 3 years of experience in an administrative, executive assistant, or coordination role.
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Proficiency in Google Workspace and Microsoft Office.
- Ability to manage multiple priorities and work independently.
- Strong problem-solving abilities and sound judgment.
- High level of professionalism, discretion, and confidentiality.

Preferred Qualifications

- Previous experience supporting a President, CEO, business owner, or senior executive.
- Experience working in a growing small or medium-sized business.
- Background in construction, property maintenance, or service-based industries.
- Familiarity with Jobber, QuickBooks, or CRM software.
- Experience in project coordination, process improvement, or operations.





Who We're Looking For The ideal candidate is someone who takes pride in being organized, dependable, and one step ahead. You should be someone who:
- Takes initiative: You don't wait to be told what needs to be done. You anticipate needs and take action.
- Is resourceful: You find solutions to problems rather than simply reporting them.
- Is highly organized: You enjoy creating systems, managing priorities, and ensuring nothing falls through the cracks.
- Is adaptable: You thrive in a energetic environment where priorities can change quickly.
- Communicates confidently: You are comfortable following up with employees, managers, clients, and suppliers.
- Takes ownership: You are accountable for your responsibilities and follow through until tasks are completed.
- Is ambitious: You are motivated to grow professionally and contribute to the long-term success of the company.

What We Offer
- A dynamic and entrepreneurial work environment.
- Opportunity to work directly alongside the company President.
- A high level of responsibility, autonomy, and variety in your work.
- Opportunities for professional development and career advancement.
- The chance to make a meaningful impact on a growing company.

How to Apply Are you a highly organized, proactive, and resourceful professional who enjoys taking initiative and making things happen?

We want to hear from you!

Please submit your resume along with a brief introduction explaining why you would be an excellent fit for this position.

Important: Full professional fluency in both English and French is required. The successful candidate must be comfortable communicating, writing, and conducting business in both languages on a daily basis.

We look forward to meeting you!

The Homa Services Team

Pay: $25.00-$32.00 per hour

Expected hours: 25.0 – 40.0 per week

Work Location: In person

📌 Executive Assistant to CEO / Adjointe de Direction (Gatineau)
🏢 Homa
📍 Gatineau