Citco is a global leader in fund services, corporate governance and related asset services with staff across 50 office locations worldwide. With more than $1.8 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients' needs. Citco is a global leader in fund services, corporate governance and related asset services with staff across 50 office locations worldwide.

With more than $1.8 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients' needs. As a trusted partner to the Senior Executive Vice President (SEVP) of IT, you will provide high-level executive and operational support to one of Citco's most senior technology leaders. In addition to traditional executive support, you will actively participate in key meetings alongside the SEVP, assist in tracking strategic initiatives, and serve as a critical liaison across IT leadership and the broader organization.

You will also collaborate with EAs across departments to ensure seamless office administration. Serve as the primary point of contact for the SEVP, managing all aspects of their professional schedule, communications, and priorities Manage complex, high-volume calendars across multiple time zones, proactively resolving scheduling conflicts Prepare briefing materials, executive presentations, reports, and correspondence on behalf of the SEVP Coordinate all domestic and international travel arrangements and process expense reports in a timely manner IT Strategic & Project Support Support the SEVP in tracking progress against strategic IT initiatives,



flagging risks or delays and coordinating follow-up with project owners Maintain visibility into key IT project milestones and action items, working with project managers and team leads to ensure timely updates Assist in preparing materials for IT leadership reviews, board updates, and executive briefings Leverage familiarity with IT terminology, tools, and processes to communicate effectively with technical stakeholders and anticipate the SEVP's needs Utilize project management and IT service tools (e.g., Jira, ServiceNow, Microsoft Project) to track deliverables and department activities IT Department Coordination Coordinate onboarding logistics for senior IT team members and new leadership hires Support the coordination of IT department communications, announcements, and organizational updates Meeting & Event Management Organize and manage executive-level meetings, IT leadership forums, town halls, and off-site events Office & Team Coordination Collaborate with EAs across departments to manage shared office administration responsibilities Coordinate team social and engagement activities across offices to foster a positive team culture Provide general administrative support including document management, correspondence,



and office logistics as needed 5+ years of experience in an Executive Assistant role, ideally supporting C-suite or senior executive leadership within an IT, financial services, or professional services environment ~ Demonstrated experience in project coordination or project management support, with the ability to track milestones, manage timelines, and follow up on deliverables ~ Solid understanding of IT terminology, concepts, and environments — you are comfortable in conversations about infrastructure, software delivery, cybersecurity, and technology strategy ~ Experience attending executive‐level meetings and producing high‐quality minutes and action item summaries ~ Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) at an intermediate to advanced level ~ Familiarity with project management and IT service tools such as Jira, ServiceNow, Microsoft Project, or similar platforms ~ Superior organizational and time management skills with exceptional attention to detail ~ Salary Range: CAD $63,000 - CAD $85,000 ~ we are building a candidate pool for future opportunities. We provide a range of benefits, training and education support, and adaptable working arrangements to help you achieve success in your career while balancing personal needs.

We embrace diversity, prioritizing the hiring of people from diverse backgrounds. Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.

📌 Executive Assistant to the Senior Executive Vice President, IT (Toronto)
🏢 The Citco Group
📍 Toronto