Our client, a pioneering biotechnology company based at Western Research Parks in London, Ontario, is seeking a hands‐on Finance & Operations Lead to coordinate day‐to‐day financial activities, purchasing, and operational administration at our London facility. Working closely with the CEO, department leads, and our remote finance team, you will help ensure that payments, purchases, records, and local operational needs are handled accurately and on time. This role suits someone who enjoys taking ownership, following through on details, and building practical processes in a growing organization.

You will own local financial coordination and documentation. Our back‐office finance team will retain responsibility for bookkeeping oversight, month‐end close, financial reporting, tax and compliance, accounting review, and broader financial oversight. Day-to-Day Finance Coordinate customer invoicing, track accounts receivable, and follow up on outstanding and overdue payments.

Administer routine banking activities within approved authority, monitor cash balances and upcoming payments, and flag cash requirements to the CEO and finance team. Provide timely documentation and reconciliation support to the back‐office team for bookkeeping, month‐end, and year‐end processes. Establish and maintain a consistent purchasing process across departments, including purchase requests, approvals, purchase orders where appropriate, and receipt collection.

Maintain vendor information, purchasing records, and company asset records. Give management visibility into committed spending, outstanding orders, and upcoming purchasing needs.



Coordinate financial documentation for government grants, funding applications, and reimbursement claims.

Work with the CEO, department leads, and finance team to prepare accurate, complete submissions. Facility and Operational Coordination Support day‐to‐day office, laboratory, and facility administration. Coordinate with Western Research Parks, service providers, contractors, and suppliers on facility needs and service arrangements.

Support equipment purchases, delivery scheduling, installation arrangements, and related documentation. Coordinate shipping, receiving, and logistics documentation with relevant team members and service providers.

Process

Improvement and Communication Serve as the primary local coordination point between department leads and the back‐office finance team. Identify missing information, delays, and process gaps, and escalate issues requiring management decisions. 3-5 years of relevant experience in accounting, finance operations, or a comparable hands‐on role. ~ Work experience with accounts payable, accounts receivable, banking, reconciliations, and financial administration. ~ Experience in a Canadian start‐up, small or medium‐sized business, manufacturing setting, laboratory,



or another growing organization. ~ Experience with local government grants, procurement, or shipping and logistics. ~ Familiarity with Canadian business accounting practices and tax requirements. ~ Experience using QuickBooks, Xero, Sage, or a similar accounting system. ~ Strong Excel or Google Sheets skills. ~ Confidence communicating with customers, suppliers, department leads, and senior management. ~ Willingness to work across finance, procurement, logistics coordination, and facility administration. ~ Availability to work on‐site at our London facility. Financial records and supporting documents are complete, accurate, and available when needed.

Customer payments are followed up consistently, and supplier payments are coordinated on time. Department purchases follow a clear approval and documentation process. Management has timely visibility into cash needs, purchasing commitments, and operational issues.

The local team and back‐office finance team work together effectively, with clear responsibilities and reliable information flow. Opportunity to build experience across science, regulatory affairs, marketing, business development, strategy, and operations. Comprehensive health, dental, and vision coverage.

Travel emergency medical coverage. Life and accident insurance protection. We are committed to continuing to make diversity, equity, and inclusion part of everything we do – from how we work with our talented candidates to how we support our clients in building their diverse workforce.

📌 Finance & Operations Lead (London)
🏢 Zohorecruit
📍 London