This position may be eligible for a remote work arrangement in the Province of Ontario.

The Gift Planning Data Coordinator:

A Brief Overview

Reporting to the Director, Gift Planning, this role is responsible for the accurate entry, maintenance, and integrity of Gift Planning data within the University's Advancement database. The position serves as a key data resource, ensuring information related to planned gifts, long-term commitments, and maintenance of deferred pledges is complete, consistent, and reliable. The role conducts regular data integrity reviews, resolves discrepancies, supports strong data management practices and processes, and makes recommendations for improvement.

Through accurate and timely pipeline reporting, the position provides Gift Planning staff and leadership with dependable information to support portfolio management, forecasting, and strategic decision-making.

This position records, tracks, monitors, and reports long-term gift commitments, including donations to the US Foundation. This position coordinates the day-to-day operational aspects of pledge and renewal programs, performs analysis, and makes recommendations for improvement. This position also prepares summaries and reports for the University's consolidated financial statements.

What you will do:

- Records, tracks, monitors, and reports long-term gift commitments using the database, including donations to the US Foundation.
- Coordinates the day-to-day operational aspects of pledge and renewal programs, performs analysis, and makes recommendations for improvement.
- Writes formal communications in support of regular maintenance, follow-up, and renewal of pledge commitments.
- Prepares pledge status reports, cash projections, and pledge status aging/overdue reports on a monthly, quarterly, and annual basis.
- Prepares summaries for the university’s consolidated financial statements.
- Monitors data integrity, conducts integrity checks and adjusts processes according to defined schedules or as required.
- Provides information and guidance on pledge policies with respect to gift acceptance and system abilities.
- Other duties as required in support of the department and/or unit.





The Gift Planning Data Coordinator also calls for:

Required Education

- Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent.

Required Experience

- More than 3 years and up to and including 5 years of experience.
- Experience working in a comparable client-focused environment considered an asset
- Experience working in a non-profit office considered an asset.
- Knowledge of relationship building, fundraising and stewardship considered an asset.
- Experience in database administration/management, design and/or technologies considered an asset (e.g., MySQL, PostgreSQL, and/or Oracle/DB2, relational databases, warehoused databases, etc.).

Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

- Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.
- Provide consultation and advice on non-straightforward and/or complex issues.
- Interaction with others typically requires interpersonal skills and the ability to understand and influence.
- Adapt messages to meet the needs of the intended audience.
- Build relationships, trust and credibility.
- Manage own work and may train and review the work of casual employees, work study students and/or volunteers, to see commitments through to completion.
- Contribute to setting work priorities and direction, supporting the team in achieving goals and objectives.
- Participate in project team meetings and develop individual project plans.
- Lead procedural or technological change within a unit.
- Identify new problems and seek information and input to fully understand the cause of problems.
- Identify opportunities to improve the effectiveness and efficiency of work processes.




- Draw logical conclusions and provides opinions and recommendations.
- Research equity, diversity, accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidence-based planning.
- Commitment to principles of equity, diversity, accessibility, inclusion, Indigenization and human rights for equity deserving groups.

To apply to this grade 7 (salary range $62,142.00 - $75,772.00/Year), 2 year term appointment, visit https://queensu.njoyn.com/cl4/xweb/xweb.asp?tbtoken=YV5YQxoXCG0FYi4lLkAuJF52N1VSCFE6cxZEcFIpcUgjIl4JExJfX0VuWzFpAmZ1AwkbUxFaS3cqWA%3D%3D&chk;=ZVpaShw%3D&clid;=74827&Page;=JobDetails&Jobid;=J1026-0367&BRID;=461240⟨=1by Sunday November 1, 2026, quoting competition J1026-0367. The Office of Advancement provides a competitive total compensation package, with salary commensurate with the applicant's relevant education and experience relative to the required qualifications as noted on the position description. The university thanks all who express an interest in this position and advises that only those selected for interviews will be contacted.

The Office of Advancement at Queen’s is committed to embodying the principles of Indigenization, Equity, Diversity, Inclusion, Accessibility and Anti-Racism (I-EDIAA). As an employer, we value equitable opportunities and are working to nurture a culture of inclusion and belonging for all. Additionally, we encourage candidates from equity-deserving groups and those with lived experience of marginalization and oppression (including Indigenous, Black and People of Colour, Women, 2SLGBTQIA+ and Persons with disabilities) to apply.

For more information, visit our Human Rights and Equity Office Website: http://www.queensu.ca/hreo The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). We seek to provide an inclusive and barrier-free work workplace, beginning with the recruitment process and provide accommodations as needed for applicants with disabilities. If you require an accommodation throughout any stage of the recruitment process, please email [email protected].

📌 Gift Planning Data Coordinator (Kingston)
🏢 Queen's University
📍 Kingston