Job Summary

We are seeking a dynamic and detail-oriented HR Administrative Assistant to join our vibrant human resources team. In this role, you will be the backbone of our HR operations, ensuring seamless administrative support, efficient data management, and effective communication across departments. Your proactive approach will help foster a positive workplace workplace, streamline HR processes, and support talent acquisition and employee engagement initiatives.

This paid position offers an exciting opportunity to develop your skills in human resources management while contributing to a thriving organization.

Responsibilities

- Manage and maintain HR information systems (HRIS) such as Workday, Dayforce, Ceridian, UltiPro, Oracle HCM, SAP SuccessFactors, PeopleSoft, and Kronos to ensure accurate employee data entry and updates.
- Support talent acquisition efforts by assisting with applicant tracking system (ATS) platforms like Lever, iCIMS, and other recruiting tools; coordinate interview schedules; and facilitate candidate communication.
- Assist with onboarding and training programs by preparing materials, scheduling sessions, and tracking participation using HRIS platforms.
- Handle employee records with precision, ensuring compliance with data collection standards and confidentiality protocols.
- Coordinate payroll processing activities using systems such as ADP or UltiPro; verify timesheets; and resolve payroll discrepancies efficiently.
- Support change management initiatives by assisting with project management tasks related to HR system implementations or process improvements.
- Facilitate employee relations efforts through effective communication, data analysis, and documentation of HR activities.




- Contribute to human resources sourcing strategies by assisting with HR sourcing activities and maintaining recruitment databases.
- Prepare reports on HR metrics, employee engagement, and staffing trends to aid decision-making processes.
- Provide administrative support for HR projects including data entry, document preparation, and meeting coordination.

Requirements

- Proven experience with Human Resources Management Systems (HRIS) such as Workday, Dayforce, Ceridian, UltiPro, Oracle HCM or SAP SuccessFactors.
- Familiarity with applicant tracking systems (ATS) like Lever or iCIMS for talent acquisition processes.
- Knowledge of payroll systems including ADP or Kronos is highly desirable.
- Solid project management skills with the ability to coordinate multiple tasks efficiently.
- Excellent communication skills to interact effectively with employees at all levels.
- Demonstrated experience in data collection, entry, and analysis within human resources functions.
- Prior administrative experience supporting HR functions or recruitment activities preferred.
- Ability to adapt quickly to new systems such as Salesforce or PeopleSoft as needed for various HR initiatives.
- Understanding of change management principles and best practices for process improvements in HR environments.

Join us in shaping a positive workplace culture while advancing your career in human resources! This role is ideal for motivated individuals eager to develop expertise across multiple HR platforms and contribute meaningfully to organizational success through efficient administrative support and project collaboration.

Pay: $21.00-$26.00 per hour

Expected hours: 40.0 per week

Benefits

- Disability insurance
- Extended health care
- Flexible schedule
- Life insurance
- Vision care

Work Location: In person

📌 HR Administrative Assistant (Calgary)
🏢 Green Casa Property Management
📍 Calgary