See it differently

You see the world through a unique lens and that’s exactly what we need. We embrace how you see things differently – it’s essential for creating a sustainable future.

Arup is a global consultancy with advisory and technical expertise across more than 150 disciplines. We guide, plan and design the future of the built environment. Globally, each year we recruit hundreds of graduates and students who help us see things differently and solve the most complex challenges facing our clients, climate and communities.

We are looking for a coordinator to join our global people function. You will be helping coordinator for our global people partners as well as our Arup Fellows.

The opportunity

- Coordinate the end-to-end administration of the Fellows programme, ensuring an efficient, compliant, and positive experience for all stakeholders.
- Partner with leaders and People Partners to support the Fellows selection process, including coordinating nominations, preparing materials, facilitating meetings, tracking decisions, and communicating outcomes.
- Draft, issue, and maintain Fellows contracts and associated documentation, ensuring accuracy, compliance, and timely completion.
- Coordinate onboarding, renewals, retirements, and other lifecycle activities related to Fellows.
- Support governance and audit requirements by maintaining accurate records, documentation, and programme data.
- Monitor programme activity and follow up on actions arising from selection panels, reviews, audits, and leadership discussions.
- Analyse Fellows data and provide reporting, insights, and recommendations to support decision-making and continuous improvement.
- Act as a key point of contact for Fellows and stakeholders, responding to queries and ensuring a high level of service and professionalism.
- Support the delivery of key Corporate Services activities, working closely with People Partners and business leaders.
- Provide coordination and administrative support for key meetings, forums, and decision-making processes across Corporate Services.
- Assist in the preparation of presentations, briefing papers, communications, and leadership materials.
- Contribute to the continuous improvement of processes, governance, and ways of working across Fellows and Corporate Services.

At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas. You will have the prospect to do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

Is this role right for you?

- Bachelor's degree in Business, Human Resources, or similar field
- Experience coordinating governance, leadership, or professional programmes that involve complex stakeholder management and administration.
- Experience preparing contracts, maintaining records, managing audits, and supporting compliance-related activities.




- Strong analytical skills with the ability to interpret data, identify trends, and produce meaningful insights and recommendations.
- Experience supporting senior leaders and leadership committees, demonstrating sound judgement, professionalism, and discretion.
- Excellent attention to detail, particularly in relation to contracts, reporting, record management, and governance requirements.
- Strong organisational skills, with the ability to manage multiple priorities and deliver high-quality work to deadlines.
- Excellent written and verbal communication skills, with the ability to prepare clear and professional documentation for a range of audiences.

To Be Considered For a Graduate Opportunity, Your Application Must Include a Copy Of Your CV/resume And Meet The Following Criteria
- Full working rights in the country of application

Alongside your degree, we look for the following core attributes;
- Changemakers: A passion for sustainable development and creating a better world is key.
- Innovative minds: We’re looking for critical thinkers who embrace new ideas and challenge the status quo.
- Growth seekers: You have a growth mindset, always eager to learn and explore current ways of working.
- Adaptable adventurers: You’re ready to take on any challenge that comes your way.

Please note, in the event of high applicant volume, this role may be closed ahead of the advertised closing date. Early application is recommended.

What We Offer You

At Arup, we care about each member’s success, so we can grow together.

Guided by our values, we provide an attractive total reward package that recognizes the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.

We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities.

Profit

Share is a key part of our reward, enabling members to share in the results of our collective efforts.

Benefits at Work - At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families. These are 100% paid for by Arup except for optional life insurance.



These benefits provide health and welfare security for you as well as paid time off for rest and renewal.

Our Global Profit Share

Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm. As a valued employee of Arup, you can also choose to participate in our GRRSP 5% company match to help you save for your future.

Flexible Working - We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available.

Hiring Range - The positive faith base salary hiring range for this job if performed in Toronto is 63,500 to 77,000 per year. This range is commensurate with experience, educational background, and skill level.

Benefits are not included in the base salary. Please note hiring ranges for candidates performing work outside of Toronto will differ.

Different people, shared values

Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.

Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.

Our Toronto office is located on ceded and unceded lands of many nations including the Mississaugas of the Credit, the Anishinabewaki, and the Haudenosaunee (hoe-dee-no-SHOW-nee). We acknowledge this land and its people to build a shared understanding of how our collective past brings us to where we are today. Through our ever-developing commitments, we strive to strengthen our relationships with this land, its people, and its treaties to shape a better, more inclusive world.

Our Application Process

Arup is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, spouse of a protected veteran, or disability.

Stay safe online. Recruitment fraud is on the rise, and Arup’s name, logo, and branding have been used in fraudulent job advertisements. Arup will never ask for bank information as part of our recruitment process.

📌 HR Graduate - Global Corporate Services (Toronto)
🏢 Arup
📍 Toronto