Position Overview The Human Resources Coordinator is responsible for coordinating and administering the day-to-day human resources functions of the Prostate Cancer Centre. Working closely with the Director of Operations and Administration, the position supports recruitment, onboarding and offboarding, employee records, benefits, leaves, performance management, policy administration and employee relations.

The Human Resources

Generalist serves as a primary point of contact for routine employee and manager inquiries and escalates complex, sensitive or high-risk matters as appropriate.

Human Resources Administration

· Maintain accurate and confidential employee records within ADP and SharePoint, including employment agreements, amendments, policies, performance documentation, leave information and other personnel records.

· Prepare employment agreements, contract amendments, employment letters and other HR documentation for review and approval.

· Process and document employee changes, including compensation, hours of work, employment status, reporting relationships, leaves and departures.

· Maintain HR templates, trackers, organizational charts, employee lists and other HR resources.

· Monitor probationary periods, contract expiry dates, performance-review deadlines, policy acknowledgements and other HR requirements.

· Coordinate annual employee signoffs and ensure required HR documentation is completed and retained.

· Collaborate with Finance to maintain accurate employee information in ADP and support payroll-related changes and reconciliations.

· Prepare regular HR reports relating to headcount, vacancies, recruitment, turnover, leaves and other workforce information.

· Maintain confidentiality and ensure employee information is handled in accordance with applicable privacy requirements.

· Maintain the PCC intranet by posting relevant HR updates and current forms, policies and other resources.

Recruitment, Onboarding and Offboarding

· Coordinate recruitment activities, including preparing and posting job advertisements, reviewing applications, conducting initial candidate screening, scheduling interviews and completing reference checks.

· Support managers throughout the recruitment and selection process and prepare offer documentation for approved candidates.

· Coordinate employee onboarding, including required documentation, ADP setup, orientation schedules, IT access, equipment, name badges, parking, safety training and departmental introductions.

· Coordinate employee offboarding, including required documentation, benefit and payroll notifications, return of PCC property,



removal of system access and exit interviews where appropriate.

· Maintain recruitment and onboarding records and ensure all required steps are completed consistently.

Performance Management and Employee Relations

· Coordinate PCC’s annual performance-review process, including distributing materials, monitoring completion and maintaining final documentation.

· Support managers with probationary reviews, performance documentation, goal setting and routine performance-management matters.

· Serve as an initial point of contact for routine employee and manager HR questions.

· Provide guidance based on PCC policies and established HR practices, escalating complex, sensitive or high-risk matters to the Director of Operations and Administration.

· Assist with documenting employee-relations matters, performance concerns, corrective action and workplace investigations.

· Support respectful workplace practices and help identify employee concerns requiring further review.

· Build positive working relationships with employees and managers to encourage trust, communication and consistent application of HR practices.

Policies, Compliance and Continuous Improvement

· Support the review, development, implementation and communication of HR policies, procedures and programs.

· Monitor changes to applicable employment legislation and identify policies or processes that may require review.

· Support compliance with Alberta Employment Standards, Occupational Health and Safety, human rights and privacy requirements.

· Identify opportunities to improve HR processes, documentation and employee services.

· Assist the Director of Operations and Administration with HR projects, organizational initiatives and annual planning.

Other

· Miscellaneous job-related duties as required

· Participate in PCC staff meetings

· Annually attend a RAC 2 information session

· Participating in team building and fundraising events

Qualifications

Education:

· Diploma or degree in Human Resources, Business Administration or a related discipline. An equivalent combination of relevant education and experience may be considered.

Experience:

· Minimum one year of progressive experience in human resources administration,



coordination or a generalist role.

· Experience supporting recruitment, onboarding, benefits administration, employee documentation, leaves and performance-management processes.

· Experience working with an HRIS; experience with ADP is an asset.

· Experience in a healthcare or nonprofit environment is an asset.

Knowledge & Skills:

· Working knowledge of Alberta Employment Standards, human rights, Occupational Health and Safety, and applicable privacy requirements.

· Robust written and verbal communication skills.

· Excellent organizational, planning and time-management skills, with the ability to manage multiple priorities and deadlines.

· Sound judgment and the ability to recognize when an issue requires escalation.

· High degree of professionalism, discretion and integrity when handling confidential and sensitive information.

· Ability to build effective working relationships with employees and managers.

· Strong attention to detail and commitment to maintaining accurate records.

· Proficiency with Microsoft 365, SharePoint, Adobe Acrobat and HR information systems.

· Ability to work independently while seeking guidance when appropriate.

Working Conditions:

· Primarily office-based work in a shared office environment, with hybrid work available in accordance with PCC policy and operational requirements.

· Regular computer work and prolonged periods of sitting.

· Occasional flexibility in working hours may be required to support organizational needs.

· Regular interaction with employees involving confidential or sensitive information.

Occupational Health & Safety:

· Protecting their own and others’ health and safety at or in the vicinity of the work site

· Co-operating with their employer or supervisor by following health and safety rules for the job

· Using all hazard controls and wearing personal protective equipment designated or provided by the employer

· Refraining from causing or participating in harassment and violence

· Reporting health and safety concerns and conditions to their employer or supervisor

· Co-operating with any person exercising a duty under the occupational health and safety legislation

· Complying with the occupational health and safety legislation

Pay: $55,000.00-$60,000.00 per year

Benefits

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Paid time off
- RRSP match
- Wellness program

Experience:
- Human resources: 1 year (preferred)

Work Location: In person

📌 Human Resources Coordinator (Calgary)
🏢 Prostate Cancer Centre
📍 Calgary