Hamilton Fire Control Company is a leader in Fire Protection services and has been established in the Hamilton and surrounding area since 1954. Today, Hamilton Fire Control is involved in the design, fabrication and installation of fire sprinkler, fire alarm and emergency lighting systems. Our team consists of over 30 individuals located in Hamilton, Ontario.

The company has grown from the original fledging concept to its current state of an exciting, dynamic, growing operation founded on the values of accountability, integrity and respect towards our customers, suppliers and employees.

Hamilton Fire Control is looking for a highly organized, detail-oriented Office Administrator to support our daily office operations. This position focuses on typing and preparing estimates, tracking inventory, and keeping records accurate and up to date.

The ideal candidate takes pride in their work, follows through on tasks, and can manage multiple priorities while keeping the office organized.

Key Responsibilities are but not limited to:

- Type, format and prepare customer estimates using pricing and information provided by management and technicians.
- Review estimates for accuracy, completeness and skilled presentation before sending.
- Track outstanding estimates, follow up as directed, and record customer approvals.
- Maintain accurate inventory records, including stock received, issued and returned.




- Monitor inventory levels and communicate purchasing needs to management.
- Assist with purchase orders, supplier orders and delivery tracking.
- Keep electronic files, spreadsheets and tracking systems organized and current.
- Enter and update customer and job information.
- Answer phone calls and emails professionally.
- Provide general administrative support to management and the office team.

Qualifications and Skills:
- Previous office administration or administrative support experience.
- Excellent organizational and time-management skills.
- Strong attention to detail and accurate typing and data-entry skills.
- Ability to prioritize tasks, meet deadlines and follow up on outstanding items.
- Proficiency with Microsoft Office, particularly Excel, Word and Outlook.
- Clear written and verbal communication skills.
- Ability to work independently and collaboratively.
- Experience with QuickBooks Online, inventory tracking or estimate preparation is an asset.
- Experience in a trade or service-based company is an asset.

If you want to work for an exciting, growing dynamic company and have the necessary qualifications, please apply through this post. We thank all applicants who apply but only those candidates who meet the above qualifications will be contacted for an interview

Job Type: Full-time

Pay: $23.00-$25.00 per hour

Benefits

- Casual dress
- Dental care
- Extended health care

Work Location: In person

📌 Office Administration (Canada)
🏢 Hamilton Fire Control
📍 Canada