Job Summary

We are seeking a proactive and organized Office Assistant to join our dynamic team! In this vital role, you will be the backbone of our administrative operations, ensuring smooth daily functions and creating a welcoming environment for clients and staff alike. Your energetic approach and attention to detail will help keep our office running efficiently, supporting various departments with clerical tasks, customer service, and organizational needs.

This paid position offers an exciting chance to develop your administrative skills in a fast-paced, supportive environment.

Duties

- Manage front desk responsibilities, greeting visitors and directing them appropriately with professional phone etiquette.
- Operate multi-line phone systems to handle inquiries, transfer calls, and provide excellent customer support.
- Perform data entry tasks accurately using Microsoft Office and Google Workspace tools, maintaining up-to-date records.
- Organize and file documents systematically, including digital files and physical paperwork such as medical or dental records.
- Assist with bookkeeping using QuickBooks or similar accounting software to support billing and invoicing processes.
- Support administrative functions such as proofreading documents, scheduling appointments, and coordinating meetings.
- Provide exceptional customer service by addressing client questions, supporting office operations, and maintaining a positive environment.

Qualifications





- Previous office experience demonstrating strong organizational skills and familiarity with clerical tasks.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
- Experience with data entry, filing systems, and maintaining accurate records.
- Knowledge of QuickBooks or bookkeeping software is preferred but not required.
- Excellent phone etiquette with the ability to handle multi-line phone systems confidently.
- Strong typing skills along with proofreading abilities to ensure error-free documents.
- Prior experience in medical or dental office settings is a plus, including familiarity with front desk duties and customer support roles.
- Demonstrated organizational skills with the ability to prioritize tasks efficiently in a busy environment.

Join us as an Office Assistant and become an essential part of our vibrant team! Your enthusiasm for organization combined with your strong communication skills will help us deliver outstanding service while supporting our daily operations seamlessly. This paid role offers valuable experience in administrative functions across diverse industries—apply today to start making an impact!

Company About:

Clover Care Group is regulated by the Care Quality Commission (CQC), the independent regulator of health and social care in England. Our Regulated Activity is the Treatment of Disease, Disorder, or Injury (TDDI). We strongly believe that “The best People Care” and that is exactly what we do.

Pay: $24.00-$28.00 per hour

Work Location: In person

📌 Office Assistant (Surrey)
🏢 WELL Health Medical Centres - Clover Care
📍 Surrey