Job Overview

We are seeking a dynamic and organized Office Coordinator to join our team and ensure the smooth operation of daily office functions. This vital role involves managing administrative tasks, supervising support staff, and maintaining efficient office workflows. The ideal candidate will bring strong communication skills, exceptional organizational abilities, and hands-on experience in office management to foster a productive and welcoming workplace.

As an Office Coordinator, you will be the backbone of our administrative operations, supporting team members and vendors alike with professionalism and enthusiasm.

Duties

- Oversee front desk operations, including greeting visitors, answering multi-line phone systems, and managing phone etiquette to ensure positive first impressions.
- Supervise administrative support staff, providing training, guidance, and development opportunities to enhance team performance.
- Manage human resources functions such as onboarding new employees, maintaining personnel records, and assisting with payroll processing using QuickBooks or similar accounting software.
- Coordinate vendor management activities—scheduling meetings, processing invoices, and ensuring timely payments while maintaining organized filing systems.
- Handle bookkeeping and basic budgeting tasks to support financial accuracy and reporting.
- Organize office supplies inventory, manage filing systems for documents and records,



and ensure compliance with organizational policies.
- Support event planning and logistics for meetings or company functions to foster team engagement and professional development.

Requirements

- Proven experience in office administration or related roles with strong clerical and organizational skills.
- Supervising experience is highly preferred to effectively lead support staff and manage team workflows.
- Proficiency in QuickBooks for payroll, bookkeeping, and financial management tasks.
- Excellent communication skills—both verbal and written—to interact confidently with staff, vendors, and visitors.
- Experience managing multi-line phone systems along with strong phone etiquette to handle inquiries professionally.
- Knowledge of human resources processes including onboarding, training & development initiatives.
- Ability to multitask efficiently while maintaining attention to detail in a fast-paced environment.
- Familiarity with vendor management practices, filing systems, and basic office budgeting procedures.

Join us as an Office Coordinator if you're energized by organizing operations that keep an organization thriving! Bring your proactive attitude, leadership skills, and passion for creating a seamless office experience—your expertise will help shape a vibrant workplace where everyone can excel!

Pay: $19.44-$33.42 per hour

Expected hours: 40.0 per week

Work Location: In person

📌 Office Coordinator (Waterloo)
🏢 Happy Rim
📍 Waterloo