We are seeking a proactive and detail-oriented Office Assistant to join our dynamic team. This vital role involves supporting daily administrative operations, ensuring the smooth functioning of our office environment, and providing exceptional customer service. The ideal candidate will bring strong organizational skills, excellent communication abilities, and a passion for maintaining an efficient workplace.
This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a professional and welcoming office atmosphere.
Responsibilities
- Manage front desk activities, including greeting visitors and directing them appropriately
- Handle multi-line phone systems with professionalism, demonstrating excellent phone etiquette
- Perform data entry tasks accurately using Microsoft Office and Google Workspace tools
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents
- Support bookkeeping and invoicing processes using QuickBooks or similar accounting software
- Assist with scheduling appointments, meetings, and calendar management for staff members
- Provide customer support by answering inquiries promptly and courteously, both in person and via phone or email
- Perform clerical duties such as photocopying, faxing,
proofreading documents, and maintaining office supplies
Qualifications
- Proven experience in an office environment with strong organizational skills
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
- Familiarity with QuickBooks or other bookkeeping software is preferred
- Prior clerical or administrative experience, including data entry and filing tasks
- Excellent customer service skills with professional phone etiquette and communication abilities
- Ability to handle multi-line phone systems efficiently and courteously
- Strong typing speed with attention to detail for proofreading and document accuracy
- Experience working in a medical or dental office setting is a plus but not required; familiarity with medical/dental office procedures is advantageous
- Demonstrated computer skills with the ability to learn recent software quickly
Shubenacadie Medical Clinic Join us as an Office Assistant to be a key part of our team that values efficiency, professionalism, and exceptional service. Your contributions will help create a positive environment where both clients and staff feel supported and valued. Pay: $24.00-$28.00 per hour