Who you are

- 3+ years in office management, facilities, or workplace operations

- Highly organized, hands-on, and proactive, with strong follow-through on maintenance and logistics

- Comfortable being the on-site face of the office for guests and staff, with excellent interpersonal and written communication skills

- Demonstrated experience managing vendors and negotiating service contracts

- Comfortable owning a budget and reconciling expenses accurately and on time

- Familiarity with workplace tools (e.g., Eden, Kisi, Float) an asset

- Proficiency with Google Workspace or Microsoft Office (Sheets/Excel, Docs/Word, Slides)

- First Aid/CPR certification, or willingness to obtain, an asset

- Post-secondary education in business administration or a related field, or equivalent practical experience

- Expected to be in-office 5 days per week

What the job involves

- This role owns the day-to-day running of the Blue J office facilities, security, supplies and is the go-to operational resource for on-site employees

- You'll keep the office safe, well-stocked, welcoming, and smoothly run, acting as the connective tissue between guests, vendors, and internal teams

- You'll also coordinate quarterly company all-hands events at off-site venues and support in-office team celebrations throughout the year

- Plan and organize quarterly company all-hands events at off-site venues, including venue sourcing, logistics, and vendor coordination

- Coordinate catering and logistics for ad hoc team events, social gatherings, holiday celebrations, and milestone recognitions

- Manage employee experience for virtual and hybrid company events for special holidays, learning sessions, new hires

- Track event budgets and reconcile spend against plan for each event





- Maintain office and meeting-room supplies: place orders, monitor levels, and restock

- Maintain the storage room, keeping it organized and stocked

- Manage kitchen/pantry stocking and catering for meetings and in-office events

- Own company shipping and receiving

- Manage vendor relationships (cleaning, repairs, supplies) and on-site vendors as needed

- Submit and track tickets for repairs and cleaning

- Serve as landlord / property-management liaison

- Serve as point of contact for office access and desk-booking systems (Eden and Kisi)

- Prepare quarterly office statistics reports on desk and meeting-room utilization

- Health & Safety

- Own Joint Health & Safety Committee (JHSC) compliance responsibilities

- Run quarterly JHSC meetings and monthly office inspections

- Maintain first-aid supplies and emergency procedures

- Maintain the Office Handbook, keeping policies and procedures current

- Own office-wide communications (closures, maintenance notices, event announcements, etc.)

- Own month-end reconciliation of the office expense credit card

- Track and report against the office/facilities budget

The application process

- We anticipate a high volume of applicants for this role and are excited to grow our team. A human will review each application and get back to you as soon as possible. We appreciate your patience and look forward to connecting with you!

- Interview Process
- Chat with Nancy, Senior Talent Acquisition Manager

- Meet Inez, Chief People Officer

- Present your Case Study to the team

- Meet Ben, our CEO

Benefits

- Comprehensive health perks
- Education budget for continued learning

- Generous paid time off

- Parental leave

- Social events
- Team-centric environment

- Employee stock options
- Healthy work-life balance

📌 Office & Employee Events Manager (Toronto)
🏢 Blue J Legal
📍 Toronto