About the Role

Westhaven Skilled Services is seeking an organized and detail-oriented Operations Assistant to support daily business activities and help maintain efficient office operations. This role is ideal for someone who enjoys coordinating tasks, maintaining accurate records, and working collaboratively with colleagues.

The successful candidate will help keep administrative processes organized, support internal communication, and ensure that routine operational tasks are completed accurately and on time.

Key Responsibilities

- Assist with daily administrative and operational activities.
- Maintain organized digital files, records, spreadsheets, and documentation.
- Coordinate schedules, meetings, appointments, and follow-up tasks.
- Prepare reports, update internal databases, and track routine business activities.
- Respond to internal requests and direct inquiries to the appropriate team members.
- Monitor office supplies and assist with ordering when required.
- Support the coordination of projects, deadlines, and operational priorities.
- Identify administrative issues and recommend practical improvements.
- Handle confidential company information with discretion.
- Perform other administrative duties as needed.

Qualifications

- Strong organizational and time-management skills.




- Good written and verbal communication abilities.
- Basic proficiency with Microsoft Office or Google Workspace.
- High attention to detail and commitment to accurate recordkeeping.
- Ability to prioritize tasks and manage competing deadlines.
- Professional attitude and a willingness to learn.
- Previous experience in administration, office coordination, or operations is an asset.
- A relevant diploma or certificate is an asset but not essential.

What We’re Looking For We are looking for a dependable team member who takes initiative, approaches tasks methodically, and works well with others. The ideal candidate is comfortable handling routine administrative responsibilities while adapting to changing priorities.

How to Apply

Please submit your resume through Indeed. In your application, highlight your relevant administrative experience, organizational abilities, and communication skills.

We appreciate every application. Candidates selected for the next stage will be contacted regarding the recruitment process.

Pay: $23.00-$28.00 per hour

Expected hours: 32.0 per week

Benefits

- Dental care
- Extended health care
- Flexible schedule
- Paid time off

Work Location: In person

📌 Operations Assistant (Vancouver)
🏢 Westhaven Professional Services
📍 Vancouver