Position Summary The Accounting Clerk supports the Controller by processing financial transactions, maintaining accurate records, and helping ensure the timely completion of day-to-day accounting activities. This role is ideal for a detail-oriented, organized individual who is comfortable working with numbers and deadlines and who is looking to build a career in accounting.

Key Responsibilities

Accounts Payable

- Review, code, and enter vendor invoices into the accounting system
- Match invoices to purchase orders; resolve discrepancies
- Prepare payment runs (EFT, wire, FX exchange) for approval
- Respond to vendor inquiries and reconcile vendor statements

Accounts Receivable

- Prepare weekly cash position schedule for distribution
- Prepare and issue customer invoices and credit notes
- Record and apply customer payments; process credit card payments over the phone
- Follow up on overdue accounts and assist with collections
- Reconcile customer accounts and flag collection issues

General Accounting & Reporting

- Post time sheets and submit summary hours to temp agency
- Maintain absence schedule
- Post journal entries and assist with month-end and year-end close
- Perform bank and credit card reconciliations
- Prepare and reconcile basic balance sheet accounts as assigned
- Support the preparation of financial reports and schedules
- Assist with sales tax (GST/HST) filings and reconciliations

Administrative & Compliance

- Maintain organized electronic and paper filing systems for audit readiness
- Process employee expense reports and verify supporting documentation
- Assist internal and external auditors with requested documents




- Follow company policies and internal controls, and flag irregularities
- Perform other accounting and clerical duties as assigned

Qualifications

Required

- High school diploma or equivalent
- 1–2 years of accounting, bookkeeping, or clerical finance experience
- Working knowledge of basic accounting principles (debits, credits, reconciliations)
- Proficiency in Microsoft Excel (formulas, sorting, lookups)
- Strong attention to detail and a high level of accuracy
- Good written and verbal communication skills
- Ability to manage multiple tasks and meet deadlines

Preferred

- Diploma or degree in accounting, business, or finance (or currently pursuing)
- Experience with accounting software such as QuickBooks
- Familiarity with AP/AR processes and month-end close

Skills & Competencies

- Accuracy: Catches errors and double-checks work
- Organization: Keeps records tidy and prioritizes effectively
- Integrity: Handles confidential financial information with discretion
- Teamwork: Collaborates well with finance staff, vendors, and other departments
- Adaptability: Learns new systems and processes quickly

Join us as a Part time Accounting Clerk and become an essential part of our finance team! We value energetic individuals who are eager to grow their accounting expertise while supporting our organization’s financial integrity. This role provides a flexible schedule for those passionate about building a career in accounting! Pay: From $25.00 per hour

Expected hours: 20.0 per week

Advantages

- Casual dress
- Flexible schedule
- On-site parking

Work Location: In person

📌 Part-Time Accounting Clerk (Oakville)
🏢 Duplium
📍 Oakville