Location: Vancouver, BC

Employment Type: Full-Time

Salary: $50,000 to $55,000 annually + Bonus

Luminary People Collective is a boutique recruitment and People advisory firm connecting great people with great opportunities. We partner with ambitious businesses to find exceptional talent, build solid teams, and create meaningful connections that last.

The Opportunity

We're partnering with a growing, family-owned furniture and home design business to find a Product Coordinator who thrives on organization, accuracy, and bringing structure to a fast-moving environment.

Our client is an established name in the furniture and home furnishings industry, known for its design-driven approach, entrepreneurial spirit, and commitment to creating thoughtfully curated products for the modern home.

As the business continues to grow, they're looking for a detail oriented and proactive individual to play an significant role in supporting product development and ensuring that product information moves seamlessly from concept to market.

Reporting to the Product Development and Sourcing Manager, you'll be responsible for maintaining accurate, consistent, and reliable product data across multiple collections, seasons, and internal systems.

Working closely with Product Development, Sourcing, Quality, Sales and National Accounts, you'll help keep product information organized, resolve discrepancies, and ensure key deliverables stay aligned with the Go-To-Market (GTM) calendar.

This is a great opportunity for someone who enjoys working behind the scenes to keep things running smoothly, takes pride in getting the details right, and wants to contribute to a collaborative, design-focused business.

What You'll Be Doing

Keeping Product Information Accurate & Organized

- Review, process, and validate product development forms, ensuring all information is complete, accurate, and approved by the appropriate teams.
- Maintain accurate and up-to-date product information across internal line sheets, websites, and supporting systems.
- Identify and resolve inconsistencies in product data, ensuring information is reliable and ready for internal and external use.
- Review product diagrams and assembly instructions for accuracy, completeness, and alignment with launch timelines.
- Maintain seasonal SKU information within Qarma and other product management tools.

Supporting Product Development & Seasonal Launches

- Coordinate product-related activities and deliverables to keep seasonal collections on track with the Go-To-Market calendar.
- Support the Product Development team with market research, competitor analysis, and product cost reviews.




- Consolidate and organize product information to support seasonal planning and decision-making.
- Work across teams to ensure key product details, approvals, and timelines are communicated and managed effectively.
- Help ensure products move smoothly through the development process and are ready for market.

Managing Swatches, Samples & Product Materials

- Coordinate seasonal swatches with factories, ensuring materials arrive on time and meet internal requirements.
- Maintain accurate swatch records, coding, and supporting product information.
- Organize and oversee the swatch and material library, ensuring samples are properly maintained and accessible.
- Support National Accounts with buyer swatch requests and product information requirements.

Collaborating & Improving Processes

- Partner with Product Development, Sourcing, Quality, Sales, and National Accounts to maintain accurate and consistent product information.
- Proactively identify discrepancies, follow up with the appropriate teams, and resolve issues before they affect key deadlines.
- Apply brand and visual guidelines consistently across product information and supporting materials.
- Manage multiple priorities, requests, and deadlines in a fast-paced, detail-driven environment.
- Contribute ideas and improvements that help make product coordination processes more efficient and reliable.

What You'll Bring We're looking for someone who genuinely enjoys working with data, thrives on organization, and understands how important the small details are to the bigger picture.

The Essentials

- Experience in product coordination, product operations, sample tracking, or a similar role.
- Exceptional attention to detail, with a strong commitment to data accuracy, consistency, and quality.
- Advanced Excel skills, including pivot tables, VLOOKUP/XLOOKUP, INDEX/MATCH, conditional formatting, data validation, and working with large datasets.
- Strong proficiency with Microsoft Office Suite and confidence learning new digital systems and tools.
- Excellent organizational and time-management skills, with the ability to balance multiple priorities and deadlines.
- Strong written and verbal communication skills, with confidence working across different departments and stakeholders.
- A proactive,



solutions-focused mindset and the ability to identify and resolve discrepancies independently.
- Experience using AI-powered tools, including ChatGPT, Claude, or similar platforms.
- A collaborative approach and the ability to work effectively in a fast-paced, evolving environment.

Nice to Have

- Experience in furniture, home furnishings, fashion, or consumer goods.
- Familiarity with product development processes, seasonal collections, or go-to-market timelines.
- Experience working with product information systems, quality management platforms, or sample management processes.
- Additional language skills, particularly Mandarin, Cantonese, or Vietnamese.

What Success Looks Like In this role, your impact will be reflected in how smoothly product information flows across the business and how effectively teams can rely on the information you manage.

Success will include

- Maintaining accurate, complete, and consistent product data across collections, systems, and sales channels.
- Ensuring product information, approvals, and key deliverables are ready in alignment with seasonal launch timelines.
- Creating a well-organized and reliable approach to managing product swatches, samples, and supporting materials.
- Building strong working relationships across Product Development, Sourcing, Quality, Sales, and National Accounts.
- Identifying and resolving inconsistencies early, reducing delays and improving overall efficiency.

Why Join? Our client offers the opportunity to be part of an entrepreneurial, people-focused business where creativity, collaboration, and continuous improvement are valued.

You'll join a passionate team in an industry where design, product innovation, and customer experience come together. This is an opportunity to contribute to a growing organization, develop your expertise, and play a meaningful role in bringing new products to market.

Compensation & Benefits

- Competitive annual salary of $50,000 to $55,000, plus bonus.
- Comprehensive health, dental, and vision benefits, including enhanced mental health support.
- Three weeks of vacation in your first year.
- Career development and growth opportunities.
- Generous product discounts for employees, friends, and family.
- A casual, cooperative Vancouver office with views of downtown and the North Shore mountains.
- Office amenities including ergonomic sit-stand workstations, a stocked kitchen, complimentary snacks and beverages, gym access, and EV charging.
- Complimentary weekly spin classes at Ride Cycle Club in Vancouver and Toronto.

Pay: $50,000.00-$55,000.00 per year

Work Location: In person

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