Manufacturing Production Office Assistant

Job Type: Full-Time, Permanent

Schedule: Monday to Friday | 7:15 a.m. start 4:15 p.m. end

Marfab Metal Products Inc. is seeking a highly organized, exceptionally detail-oriented, and motivated Manufacturing Production Office Assistant to join our fast-paced manufacturing team.

This position requires an individual with exceptional numerical aptitude, outstanding attention to detail, excellent communication skills, and the ability to work quickly and accurately under pressure.

Our production office handles high volumes of numerical and alphanumeric information, where even the smallest data entry error can result in significant material waste, production delays, and financial losses. Accuracy is not optional; it is essential to our operations.

The successful candidate must be a quick learner with strong information retention, sound judgment, and the ability to independently manage multiple responsibilities while adapting to changing priorities.

We are looking for someone who takes pride in producing accurate work, communicates effectively, demonstrates initiative, and thrives in a busy manufacturing workplace.

Key Responsibilities

Data Entry and Production Administration

- Perform high-volume data entry with exceptional accuracy and efficiency.
- Enter, review, and verify numerical and alphanumeric information within production systems.
- Utilize JobBOSS manufacturing software to process and maintain production-related records.
- Prepare, generate, and verify packing slips, invoices, and other production and shipping documentation.
- Review and match invoices against supporting documentation.
- Retrieve, organize, and maintain cash receipts and related financial records.
- Maintain accurate filing systems, including strict numerical sequencing.
- Thoroughly review and cross-check documentation before processing or distribution.
- Identify discrepancies, investigate errors, and promptly communicate or resolve issues.
- Maintain organized and accurate administrative records to support daily manufacturing operations.

Communication and Office Coordination

- Answer incoming telephone calls professionally and confidently.
- Independently handle customer and supplier inquiries, troubleshoot concerns, and provide accurate information.
- Communicate effectively with production personnel, management, customers, and suppliers.




- Accurately relay information between the production floor and office.
- Follow instructions carefully and retain new procedures with minimal repetition following training.
- Coordinate multiple administrative tasks while responding to changing production requirements.

Required Qualifications and Skills

Exceptional Attention to Detail

- Demonstrated ability to identify minor discrepancies in numbers, codes, sequences, and detailed documentation.
- Ability to consistently verify work to ensure accuracy and completeness.
- Strong focus and concentration when handling repetitive, detail-intensive tasks.

Strong Numerical and Analytical Skills

- Excellent numerical aptitude and comfort working extensively with numbers.
- Ability to perform basic mathematical calculations accurately and efficiently.
- Strong ability to interpret numerical and alphanumeric sequences.
- Excellent analytical thinking, logical reasoning, and problem-solving abilities.

Excellent Communication Skills

- Fluent English communication skills, both verbal and written, are required to perform the essential duties of this position.
- Ability to communicate clearly, professionally, and effectively over the telephone and in person.
- Strong reading comprehension and ability to accurately interpret detailed written instructions.
- Ability to independently address inquiries, resolve concerns, and relay accurate information.

Organization, Efficiency, and Adaptability

- Ability to work quickly and efficiently without sacrificing accuracy.
- Excellent organizational skills and ability to manage competing priorities.
- Ability to multitask and shift responsibilities as operational needs change.
- Strong information retention and ability to learn new processes quickly.
- Ability to take direction, follow established procedures, and work independently.
- Self-motivated, proactive, and capable of identifying what needs to be done without constant supervision.
- Dependable, accountable, and committed to maintaining high standards of performance.

Technical Experience




- Previous administrative or data entry experience in a manufacturing or production environment is strongly preferred.
- Experience using JobBOSS manufacturing software is strongly preferred.
- Familiarity with packing slips, invoices, cash receipts, and production documentation is an asset.
- Proficiency with Microsoft Office, particularly Excel and Outlook.
- Strong computer literacy and accurate typing skills.
- Experience maintaining organized numerical filing systems.

Work Schedule and Attendance Scheduled Start Time: 7:15 a.m. sharp.

Marfab Metal Products Inc. operates in a time-sensitive manufacturing environment supporting the construction and trades industries.

Our production schedules require consistent coordination, efficiency, and reliability.

- Candidates must be available and prepared to begin their scheduled duties promptly at 7:15 a.m.
- Consistent attendance, punctuality, and dependability are essential requirements.
- Employees must be capable of maintaining productivity and meeting deadlines in a fast-paced environment.
- Flexibility and the ability to adjust daily priorities are essential to supporting production demands.

Interview and Assessment Process Candidates selected for an interview should be prepared to complete practical assessments evaluating the essential skills required for this position.

Pay: $24.00-$26.00 per hour

Expected hours: 40.0 per week

Benefits

- Dental care
- Extended health care
- Vision care

Ability to commute/relocate:
- Vaughan, ON: reliably commute or plan to relocate before starting work (preferred)

Application question(s):
- Compare the following two part numbers:

MF-10876-B24-09 MF-10867-B24-09

Are they identical? If not, identify the exact discrepancy

- You are preparing packing slips for a truck waiting to leave. The telephone rings, a production employee needs an urgent document, and you discover an error on an invoice. Explain what you would do first and why.
- A customer calls and insists that their order is ready for pickup, but your production records indicate otherwise. Explain how you would handle the conversation and verify the information.

Education:
- Bachelor's Degree (required)

Experience:
- Data entry: 3 years (required)

Language:
- English (required)

Location:
- Vaughan, ON (preferred)

Work Location: In person

📌 Production Office Administrator - Metal Manufacturing (Vaughan)
🏢 Marfab Metal Products
📍 Vaughan