- Greet and welcome clients, visitors, and guests in a professional and courteous manner.

- Answer, screen, and direct incoming telephone calls to the appropriate parties.

- Receive, sort, process, and distribute incoming and outgoing mail and courier deliveries.

- Serve as the first point of contact for visitors and respond to general inquiries.

- Coordinate boardroom, meeting room, and day office bookings, including room setup and event logistics.

- Monitor and maintain inventory of office, kitchen, and general supplies; replenish stock as required.

- Maintain the cleanliness, organization, and professional appearance of the kitchen, boardrooms, meeting rooms, reception area, and other common areas.

- Ensure the kitchen is clean, tidy, and well stocked, including monitoring coffee, tea, refreshments, and other kitchen essentials.

- Perform general administrative duties, including filing, scanning, photocopying, faxing, and document preparation.

- Draft, prepare, and distribute emails, correspondence, notices,



and other client communications.

- Liaise with building management, facilities, and caretaking staff to resolve building-related issues and submit service requests as required.

- Operate and maintain office equipment and report any malfunctions or maintenance requirements.

- Provide general administrative and operational support to ensure the smooth day-to-day running of the office.

- Maintain and update company contact lists, records, and databases.

- Create, update, and maintain administrative templates, forms, correspondence, tracking spreadsheets, and other office documentation.

- Monitor the overall presentation and readiness of office facilities to ensure a welcoming, clean, and qualified environment for clients and visitors.

Job Type: Full-time

Pay: $19.00 per hour

Education

- Secondary School (preferred)

Work Location: In person

📌 Receptionist/Administrative Assistant (North York)
🏢 Swift Offices
📍 North York