Job Overview

We are seeking a dynamic and organized Receptionist/Administrator to join our team! This entry level opportunity combines front desk responsibilities with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will be energetic, detail-oriented, and possess strong communication, computer and organizational skills.

You will be the first point of contact for visitors and callers, managing communications efficiently while supporting various administrative tasks to keep our office running seamlessly. This paid position offers an exciting opportunity to develop your clerical expertise in a professional environment.

Responsibilities

- Greet visitors warmly, answer multi-line phone systems, and direct calls with professionalism and courtesy
- Manage front desk duties including scheduling appointments, checking in clients, and handling inquiries
- Perform data entry tasks accurately using Microsoft Office, Outlook and Google Calender as needed
- Maintain organized filing systems—both electronic and paper—to ensure easy retrieval of documents




- Assist with clerical duties including proofreading documents, preparing correspondence, and managing mail distribution
- Provide excellent customer service by addressing client questions promptly and professionally

Requirements

- Proven strong organizational skills and attention to detail
- Proficiency in Microsoft Office (Word, Excel), Google Calendar and basic computer skills
- Experience with multi-line phone systems and excellent phone etiquette
- Strong data entry skills with high accuracy; ability to type quickly and proofread effectively
- Excellent customer service skills with a friendly demeanor and skilled appearance
- Ability to handle multiple tasks efficiently in a fast-paced environment
- Strong organizational skills with the ability to prioritize responsibilities effectively

Join us to be a key part of a vibrant team dedicated to delivering outstanding service while supporting our office operations! Pay: $40,000.00-$50,000.00 per year

Work Location: In person

📌 Receptionist/Administrator (Peterborough)
🏢 North Rubidge Law
📍 Peterborough