RECRUITMENT & ONBOARDING COORDINATOR

Department: Human Resources

Reports to: Manager, Human Resources

Position Type: 9-Month Term

Location: Southport, Manitoba

ABOUT SOUTHPORT

Southport Aerospace Centre Inc. is a growing organization located in Southport, Manitoba, offering a diverse range of aviation, recreation, hospitality, and business services. As Southport continues to grow, our Human Resources team is expanding its capacity to support the recruitment, onboarding and development of our people.

We are seeking a Recruitment & Onboarding Coordinator to join our team for a 9-month term. This position will play an important role in supporting the recruitment of new employees and ensuring a positive, organized, and consistent onboarding experience.

ABOUT THE ROLE The Recruitment & Onboarding Coordinator will coordinate recruitment activities from approved vacancy through onboarding, working closely with the Manager, Human Resources and hiring managers across Southport.

This is a hands-on role suited to someone who is highly organized, personable and comfortable managing multiple recruitment processes at once. During periods of lower recruitment activity, the position will provide general administrative support to the Human Resources team.

KEY RESPONSIBILITIES

Recruitment & Talent Acquisition

· Coordinate recruitment activities from approved vacancy through offer, including job postings, application screening, pre-screening, interview coordination and candidate communication.

· Work with hiring managers to coordinate interview processes and support timely hiring decisions.

· Conduct initial candidate screening and assist with assessing candidates against established requirements.

· Coordinate reference checks and pre-employment documentation.

· Prepare employment offers and related documentation for review and approval.

· Maintain accurate recruitment records and provide recruitment activity and status updates.

· Support recruitment initiatives, events and activities as required.

· Help identify opportunities to improve the recruitment process and candidate experience.

Onboarding

· Coordinate the onboarding process for new employees,



ensuring required documentation and activities are completed.

· Coordinate orientation, system setup, required training and position-specific onboarding activities.

· Work with managers to ensure new employees receive the information and support needed to successfully begin their roles.

· Maintain onboarding records and support 30-, 60- and 90-day review processes.

· Assist with improving and maintaining consistent onboarding practices.

Human Resources Administration & Systems

During periods of lower recruitment activity, provide administrative support to the Human Resources function, including:

· Maintaining accurate and confidential employee records and HR documentation.

· Maintaining timely and accurate information in ADP Workforce Now and other HR systems.

· Supporting benefits, payroll, training, and HR program administration.

· Assisting with HR reporting, data entry and workforce information.

· Coordinating and maintaining recruitment and onboarding documentation.

· Assisting with employee communications and HR initiatives.

· Supporting the Manager, Human Resources and HR team with general administrative needs.

· Following established HR processes, documentation, and confidentiality standards.

QUALIFICATIONS

Education

· Post-secondary education in Human Resources, Business Administration or a related field is preferred.

· A combination of education and relevant experience may be considered.

Experience

· Previous experience in recruitment, human resources, administration, or a related field.

· Experience coordinating recruitment processes is considered an asset.

· Experience with an HRIS or applicant tracking system is considered an asset.

· Experience with ADP Workforce Now is considered an asset.





· Experience working in a fast-paced environment with multiple priorities is considered an asset.

Knowledge, Skills & Abilities

· Strong organizational and time-management skills.

· Excellent verbal and written communication skills.

· Professional and personable approach when working with candidates, employees and managers.

· Strong attention to detail and ability to maintain accurate records.

· Ability to manage multiple recruitment processes and deadlines simultaneously.

· Ability to handle confidential information with discretion and sound judgment.

· Strong interpersonal and relationship-building skills.

· Proficiency with Microsoft Office and ability to learn new systems quickly.

· Ability to work independently while contributing effectively to a team.

· Initiative and willingness to identify opportunities for process improvement.

WHY JOIN SOUTHPORT?

This is an exciting opportunity to join Southport's Human Resources team during a period of significant organizational growth. With a substantial number of new employees expected to join the organization over the coming year, this position will have a direct impact on how we attract, welcome, and support new members of the Southport team.

As an employee of Southport, you will receive the following:

· Competitive salary.

· Complimentary RecPlex or Southport Golf Club Membership.

· We’ll set you up for success by providing in-depth training with your team and mentors, working in partnership with our leadership team.

· You’ll enjoy special events, celebrations, and unique perks specific to your role and work environment that reinforce our commitment to creating a wonderful employee experience.

· Our unique rewards and recognition programs are designed to celebrate you, your contributions, and promote your success.

If you are organized, people-focused and enjoy the fast pace of recruitment, we would love to hear from you. Apply today and be part of Southport's continued growth.

Pay: From $45,000.00 per year

Perks

- Company events
- On-site gym
- On-site parking

Work Location: In person

📌 Recruitment and Onboarding Coordinator (Southport)
🏢 Southport Aerospace Centre
📍 Southport