Job Summary

We are seeking a dynamic and organized Secretary/Receptionist to be the welcoming face of our office. This vital role involves managing front desk operations, providing exceptional customer service, and supporting administrative functions to ensure smooth daily operations. The ideal candidate will demonstrate excellent communication skills, strong organizational abilities, and proficiency with office technology.

This paid position offers an exciting opportunity to be an integral part of a professional team dedicated to efficiency and client satisfaction.

Responsibilities

- Greet visitors, clients, and vendors with professionalism and warmth, ensuring a positive first impression.
- Manage multi-line phone systems, screen calls, and direct inquiries efficiently.
- Handle all incoming and outgoing correspondence, including emails, mail, and packages.
- Maintain organized filing systems—both physical and digital—using proper document management techniques.
- Perform data entry tasks accurately using Microsoft Office applications, Google Workspace, and QuickBooks as needed.
- Support administrative duties such as scheduling appointments, coordinating meetings, and preparing documents.
- Assist with bookkeeping activities including invoicing, billing, and basic financial record keeping.
- Provide excellent customer support by addressing inquiries promptly and courteously.




- Maintain cleanliness and organization of the front desk area to promote a professional environment.
- Support medical or dental office operations if applicable by managing patient records and appointment schedules.

Experience

- Proven clerical experience in an office setting with familiarity in handling front desk responsibilities.
- Strong computer skills including proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), and QuickBooks.
- Demonstrated organizational skills with attention to detail in filing, proofreading documents, and data entry tasks.
- Customer service experience that highlights the ability to support clients professionally and courteously.
- Knowledge of medical or dental office procedures is a plus for candidates interested in healthcare settings.
- Previous experience in bookkeeping or basic financial record management is advantageous.

Join us in creating a welcoming environment while supporting our team’s success! This role is perfect for someone energetic who thrives on organization, enjoys helping others, and is eager to contribute their administrative expertise in a quick-paced setting. Pay: $18.00-$23.00 per hour

Expected hours: 25.0 – 35.0 per week

Benefits

- Dental care
- Adaptable schedule

Work Location: In person

📌 Secretary/Receptionist (Montreal)
🏢 Dental Clinic
📍 Montreal