About Us

HMFT Inc. is a leader in the distribution of industrial fluid handling products. With market-focused experts applying the highest quality product lines across strategically located branches throughout Canada. We serve all major Canadian industries including manufacturing, oil and gas, mining, power generation and more.

About the Role

Our company is seeking an experienced Shop Administrator to be part of our electric motors and pump repair shop. The ideal candidate will have excellent computer skills, with proficiency in Microsoft Office, and at least 5 years of experience in scheduling, organization, and customer service.

The Shop

Administrator will be responsible for managing the day-to-day operations of the shop, interacting with customers, scheduling repairs, ordering products, assigning jobs to mechanics, and ensuring that materials are received via PO or assigned via software.

Key Responsibilities

- Interact with customers, answer inquiries, and provide assistance as needed.
- Schedule repairs, assign jobs to mechanics, and monitor progress.
- Contact vendors for costs and order supplies (products & materials) accordingly.
- Manage shop inventory and ensure that stock levels are maintained.
- Coordinate with other departments to ensure that repairs are completed on time and within budget.
- Provide regular reports to management on shop operations and performance.
- Ensure that all work is performed to company standards and procedures.
- Source drawings and parts manuals for units being worked on.
- Source new vendors for unusual parts and products.
- Implement and ensure Health & Safety Guidelines.

Requirements

- 5+ years of experience in an administrative, service coordination,



or shop support role.
- Advanced computer skills with strong proficiency in Microsoft Office applications.
- Excellent organizational, communication, and customer service skills.
- Strong attention to detail and the ability to manage competing priorities.
- Experience with Oracle, ERP systems, or advanced Excel functions is an asset.
- Knowledge of electric motors, pumps, or rotating equipment is an asset.
- A collaborative approach, team-oriented mindset, and commitment to exceptional customer service and continuous learning.

What We Offer

- Full-time: Monday-Friday, 8:00 AM to 4:30 PM (half-hour lunch break)
- Health & dental benefits, life & travel insurance, RRSP contribution matching
- Opportunities to expand your technical knowledge through hands-on training and mentorship
- Exposure to a variety of industrial equipment and repair projects
- Employment at a secure and growing company with long-term career opportunities

Why HMFT?

- Celebrating 75 years of success in 2025.
- Our team serves with passion, works with tenacity, and grows together.
- We offer a supportive culture with an average employee tenure of 10.6 years!

HMFT welcomes and encourages applications from people with disabilities. Accommodations are available upon request throughout all stages of the recruitment and selection process. Job Types: Full-time, Permanent

Expected hours: 40.0 per week

Benefits

- Dental care
- Extended health care
- Life insurance
- On-site parking
- RRSP match

Application question(s):
- What Microsoft Office programs do you have an intermediate to advanced working knowledge of?

Experience:
- Administrative: 5 years (required)

Work Location: In person

📌 Shop Administrator (Edmonton)
🏢 HMFT
📍 Edmonton