We will only contact candidates who answer the questions that are listed in the “To Apply” section at the end of this posting. To do so, add supporting documents & answer them in the write cover letter box.

Who We Are:

BuildPilot is a Vancouver-based construction company focused on making the building and renovation process more streamlined, efficient, and accessible. We bring together permit drawings, general contracting, and custom millwork to deliver well-coordinated projects from concept to completion.

We value practical problem-solving, strong communication, attention to detail, and a collaborative approach to getting things done. We’re building a team of people who take pride in their work, enjoy finding solutions, and are committed to delivering quality results for our clients.

Duties and Responsibilities:

- Scheduling & Tracking. Team, Clients & Products.
- Project Management. Tracking, Change Orders, Millwork and Construction Budgetting alongside your teammates.
- Client Care. Follow ups & relationship building. Weekly site reports for clients.
- Bookkeeping. Daily functions required to manage the accounts, which are sent to our accountant/bookkeeping team for final review.
- Reconciliation. Balance various bank accounts on a monthly basis.
- Month End. Invoicing & Balancing.
- Year End. Invoicing & Balancing. Working alongside our registered accountant for tax season.
- Procedures & Upkeep. Responsible for daily office procedures.
- Coordination. Purchasing, Tracking & Organizing material deliveries.
- Monitor accounts receivable & follow up overdue accounts.

Who You Are:

- Can Do! Attitude. As the main point person, you offer genuine concern for both clients and our team creating a can-do culture.




- Friendly Offer professional follow-through, meticulous organization, and a friendly demeanour.
- Flexible. Many things will be thrown your way, ability to pivot and think your toes is essential.
- Efficient. Streamline our business efforts and help our team deliver a uniquely crafted client experience, you are comfortable taking control to oversee the day-to-day administrative and operational functions.
- Responsible & organized. You are confident onboarding and coordinating team members and clients ensuring that all business functions run smoothly and effectively.
- Independent. Ability to take charge and independently create solutions.
- Experienced. Experience in a similar position is ideal.
- Detailed. Impeccable accuracy with numbers and high level of attention to detail.
- Knowledgeable. Experienced and confident using Excel, Quickbooks and Job Tread (preferred).
- Present. Must be willing to work in office at least four to five days per week.
- All about the Numbers!
- Bonus: Interest to take on our social media account.

To Apply:

Reply to this listing with a resume.

Send us a message answering the following questions:

1. Why are you interested in working at Build Pilot?

2. Do you have experience using Quickbooks? (Yes/No)

3. Do you have experience using Job Tread or similar program?





We will only be in touch with the candidates that fit our requirements and answer the questions above.

If selected, you will be invited to a Zoom interview, if successful, it will be followed by a visit to our office for a formal interview.

Compensation:

This position is an hourly position with the compensation rate starting at $30/hr. This is a full-time position and is expected to be an in-office position. The office is located in East Vancouver near Venables and Clark. There is a three-month probationary period where the selected candidate will be expected to meet certain targets which are outlined in the employment contract. After the 3-month probationary period, we offer appx $100/mo allowance for reimbursement towards a private health plan (such as Pacific Blue Cross) and two weeks paid vacation per year.

The $30.00/hr rate will be increased as our business hits targeted milestones of growth, most of which will only be able to happen with a highly effective candidate as our operations manager.

Expected Hours:

8:00am-4:00pm Monday - Friday schedule, hours can be flexible depending on candidate desires. We would also consider a part time schedule such as 3 or 4 days a week for the right candidate if desired. This is an in-office position and working from home is not something that we will consider.

Job Types: Permanent, Full-time

Pay: From $30.00 per hour

Expected hours: 40.0 per week

Perks:

- Extended health care
- Flexible schedule
- Paid time off

Work Location: In person

Pay: $30.00-$40.00 per hour

Expected hours: 40.0 per week

Benefits:

- Casual dress
- Flexible schedule
- On-site parking
- Paid time off

Work Location: In person

📌 Construction & Millwork Shop Operations Manager (Vancouver)
🏢 Build Pilot
📍 Vancouver