Role and General ResponsibilitiesEnsure that the confidentiality of sensitive information is protected and handled according to procedures/instructionsOrganize and maintain all documentation pertaining to the project; including RFIs, Submittals, NCRs, drawings, etc.Assist with verification, registration, filing and control of incoming and outgoing documentationReview document management processes and propose any improvements and efficienciesEstablish, track and be fully accountable for document workflowsUpload drawings, specifications and technical documentsInterface with the project team to maintain the control of documentationAssist in audit verification of documentation to ensure project files are current and labelled correctlyPrint, Duplicate, bind, and distribute documentation as requiredTransmit, receive, record and distribute e-mail correspondence and documentation according to established proceduresMaintain records of incoming document transmittals and prepare outgoing transmittals and packagesAssist in Creation/Communication/implementation and maintenance and document control reportingPerform project database input and word-processing functionsAssist in developing training plans/process for documentationAssist in maintaining a project RASCI (distribution)



MatrixProviding support to all project participants including external parties with document control practices for project documentationAssist in Individual or training project users as with the procedures and Electronic Document Management Systems.Perform other clerical duties as assignedQualifications and Education Requirements3-5 years Document control Experience working with Designers, Engineers, Construction Contractors, Subcontractors, Third Parties and Site documentation.Experience with all Microsoft Office Suite software is required.Experience with Excel micro and macro, automating and pulling data is essential.Experience with PDF software (Adobe and Bluebeam) is required.Experience with Electronic Document Management systems is requiredExperience working with many file typesComplete understanding of construction documentsPreferred SkillsExcellent interpersonal communication skillsAbility to work individually or as part of a teamStrong Attention to detailsAbility to multi-task and meet deadlines in a rapid-paced environmentAbility to interpret and implement processes, procedures, workflows and standardsAbility and flexibility to quickly learn other software tools as requiredAbility to document work tasks (work instructions)Experience in one-on-one, and group training

📌 Document Control Coordinator (Mississauga)
🏢 Mobilinx
📍 Mississauga