Salary Range: $59,565.00 To $68,724.00 AnnuallyPOSITION SUMMARY:The Administrative Coordinator will provide administrative support to programs and program supervisors/managers, central administration projects, and organization-wide operations. This position is responsible for supporting the development, implementation, and continuous improvement of administrative processes, systems, and tools. The Administrative Coordinator provides excellent, quality customer service to external and internal clients.Based at Macaulay Centres for Children Head Office ( 2010 Eglinton Ave W. Toronto, ON M6E 2K3)RESPONSIBILITIES:Program and Special Project SupportProvide administrative support to the Programs department, as requestedSupport the administration and coordination of various CommitteeSupport planning and implementation of special projects, especially those that involve multiple stakeholders or departmentsProvide support staff on special projects as required.Customer ServiceSupport and assist client families and staff with answering basic questions about My Macaulay and Parent AppTriage questions about programs or Macaulay platforms and elevate when appropriateAdministrationProvide administrative support to the Director, Finance and AdministrationSupport the finance and accounting team with invoice and billing enquiries and reconciliations with Macaulay's billing platformsPrepare and generate internal,



government and funding reportsAssist in the documentation of processes and procedures for new initiativesAssist with researching industry trends and learning innovations to promote effective operationsProvide coverage for reception as requiredPerform other duties or tasks as may be assigned from time to timeGeneralAttend agency staff meetings and training, team meetings and special eventsMaintain optimal attendance at workWork evenings and weekends when requiredWork in compliance with all applicable regulations and lawsComply with all Macaulay policies, practices and quality standardsWork to further Macaulay's mission, vision, values, and strategic directionsPerform other duties as assignedQUALIFICATIONS:University degree, college diploma/certificate or an equivalent combination of education/experience in business and/or office administration1-3 years related administrative experience supporting various levels of managementExcellent interpersonal, written and verbal communication and listening skillsProven technical skills utilizing Microsoft 365 Suite of Applications (Teams, SharePoint, OneDrive, Excel, Word etc.), Foxit Phantom, Canva and e-mailAbility to take direction with the ability/flexibility to adapt to multiple business requirements and changing prioritiesStrong organizational capabilities and time management skills to manage multiple projects with the ability to multitask,



prioritize effectively and meet deadlinesDemonstrates a high degree of initiative and problem solving with keen attention to detailsHighly motivated to continually strive for excellent results including on-going improvements to work processesAbility to apply sound judgment to a variety of situations demonstrating tact and diplomacyMeticulous records maintenance skillsDemonstrated ability to build and maintain effective work partnerships with colleagues of diverse backgrounds, abilities and identitiesHighly skilled to manage confidentiality and privacy diplomaticallyProficiency in the use of the English language, both oral and written is requiredAble to work independently and within a team environmentCurrent standard first aid/ CPR-C certificate (if not, required to obtain certification within 60 days of hire)SALARY:Administrative Coordinator Salary Scale (starting at $32.73/hour ($59,565 - $68,724 per annum)) with Competitive Benefits Package (health & dental), and paid time off entitlements (starting at 20 vacation days & 3 float days).THIS POSITION IS NOT WITHIN THE CUPE LOCAL 2563 BARGAINING UNIT.INTERNAL APPLICATION PERIOD FOR CUPE LOCAL 2563 BARGAINING UNIT:August 12, 2025 - August 18, 2026Macaulay Centres for Children values the diversity of people and communities and is committed to excellence and inclusion. We welcome qualified individuals who contribute to the diversity of our staff group.Macaulay Centres for Children offers accommodation for applicants with disabilities in its recruitment process. If you are contacted by the agency regarding a career opportunity, please advise if you require accommodation.We thank all applicants for their interest in our organization, however only those selected for an interview will be contacted.This document is available in alternate formats upon request.Macaulay Centres for Children is committed to service and employment equity.

📌 Administrative Coordinator (Toronto)
🏢 Macaulay Centres for Children
📍 Toronto