EVENT COORDINATORCONTRIBUTING TO THE CMPAThe Corporate Services department provides strategic stewardship of the Association's physical assets and property portfolio, enabling effective and effective operations across the organization. The department delivers integrated purchasing, supply chain management, leasing, contract management, archiving, and information intake services, and provides strategic leadership and coordination for organizational events and meetings that support business objectives and stakeholder engagement. Corporate Services also advances enterprise risk management by ensuring robust fire and life safety, business continuity, insurance, and physical security frameworks that protect people, property, and continuity of operations.POSITION OVERVIEWThe Event Coordinator contributes to the organization by supporting the planning, coordination, and delivery of in-person and synchronous virtual events under the direction of the Lead, Event Services and with guidance from Senior Event Coordinators. This role is responsible for coordinating event logistics, supporting stakeholder communications, maintaining event documentation, and helping ensure events are delivered efficiently and professionally.The Event Coordinator supports a portfolio of smaller meetings and events while supporting larger, more complex events led by senior team members. The role works closely with internal clients, speakers, vendors, venues and other stakeholders to ensure a positive attendee experience and successful event outcomes.The Event Coordinator demonstrates strong organizational skills, attention to detail, and a commitment to customer service. The position contributes to continuous improvement efforts by participating in event evaluations and identifying opportunities to enhance processes and service delivery.POSITION ACTIVITIESEvent Planning & CoordinationCoordinates logistics for assigned events, including venue arrangements, catering, audiovisual requirements, registration management, speaker coordination, travel arrangements, and attendee communicationsManages assigned meetings and events of low to moderate complexity, ensuring timelines, budgets,



and deliverables are metSupports senior team members in the planning and execution of large-scale conferences, governance meetings, professional development programs, and member eventsAssists with vendor sourcing, quote collection, contract administration, and invoice processing in accordance with organizational policiesMaintains event documentation, project plans, attendee records, and event materials, ensuring information is accurate and up to dateAssists in the development of event schedules, run-of-show documents, attendee communications, and program materialsProvides onsite and virtual event support, assisting with registration, speaker management, attendee experience, and vendor coordinationIdentifies and escalates event-related issues to senior team members as appropriateOtherAssists with the preparation of post-event reports and recommendationsUses and maintains established event tools, templates, and procedures and provides feedback for improvementsMaintains awareness of current event industry trends, best practices, and emerging technologiesPerforms other related duties as assignedEDUCATION AND EXPERIENCEMinimum 2-year diploma or certificate program from a College or CÉGEPMinimum 2-4 years of relevant experience, preferably in event planning and meeting coordination both onsite and virtualExperience with MS Office Suite (Excel, Word, PowerPoint) and internet browsersTechnical aptitude, including the ability to understand and troubleshoot basic audiovisual equipmentExperience in a high volume, deadline driven environmentExperience supporting event budgeting and invoice processingSKILLS AND ABILITIESStrong verbal and written communication skills with the ability to engage effectively with employees at all levels (bilingual in English and French a strong asset)Strong attention to detail and commitment to accuracyAbility to learn new technologies,



systems and event management toolsAbility to recognize and anticipate client needs and requirementsStrong organizational and time management skills, with the ability to manage multiple priorities and deadlinesAbility to work both independently and collaboratively within a team environmentDemonstrated customer service, and relationship-building skillsAbility to take initiative, solve routine problems and respond effectively to changing prioritiesAbility to exercise sound judgement within established guidelines and proceduresAbility to travel for Canada-wide event support as requiredPOSTING DETAILSJob type: This is a regular full-time opportunity.This posting is for an existing vacancy.Salary range: $59,400 to $69,000 – this role is classified as a level 6Location: Hybrid - Primary Remote. You can work from a home-based office the majority of the time within the provinces of Ontario and Québec, with regular on-site presence at the CMPA office (1-2 days per week). If you prefer, you can choose to work out of the CMPA office in Ottawa, Ontario near the beautiful Dow's Lake.Skill assessment: selected candidates may be required to complete a skill assessmentApplication deadline: October 13, 2026 at 4:00pm ETThe CMPA is an equal opportunity employer and is committed to being responsive to those living with disabilities and strives to prevent and remove barriers to accessibility. The CMPA will provide support and accommodation in its recruitment processes to applicants living with disabilities. If you are invited to participate in an interview and/or skills assessment and have accommodation needs, please let us know.Equity, diversity, and inclusion (EDI) is a key priority, and we actively strive to build a culture of inclusion where employees can be their authentic selves and are valued for their diverse experiences and perspectives.We welcome and encourage candidates from diverse backgrounds and a variety of lived experiences to apply.The CMPA offices, located in Ottawa, are located on the unceded, unsurrendered Territory of the Anishinaabe Algonquin Nation, whose presence here reaches back to time immemorial. We honour and pay our respect to these lands, and to all First Nations, Inuit and Métis Peoples throughout Turtle Island.

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