Salary Range: CA$55,000.00 To CA$72,000.00 AnnuallyWHO WE AREMaxxit Systems inc. works closely with architects and contractors to translate design intent into beautiful, durable, easy-to-install architectural components for commercial and retail projects across North America. With manufacturing facilities in Toronto Ontario, Maxxit specializes in design assist, project management, and fabrication of innovative interior and exterior architectural solutions.ABOUT THIS OPPORTUNITYMaxxit Systems inc. is hiring a full-time permanent Project Coordinator. The Project Coordinator supports the successful execution of architectural metal fabrication projects from project handoff through production, delivery, and closeout. This role is responsible for coordinating project documentation, schedules, communication, procurement follow-up, and internal workflow activities to help ensure projects are delivered accurately, on time, and in alignment with client requirements.This role serves as a key administrative and coordination resource between Project Management, Engineering, Production, Procurement, and Site teams, helping maintain project flow, documentation control, and communication across all stages of execution.COMPENSATIONThe ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced custom manufacturing environment with multiple deadlines, moving priorities, and cross-functional coordination requirements.The annual compensation range for this position is $55,000 to $72,000 per year commiserate upon experience.VACANCY STATUS AND LOCATIONThis position is a current position at Maxxit System Inc.This role will require 4 days per week on site at the Toronto office located at 1000 Martin Grove Rd, Toronto, Ontario, M9W 4V8.KEY ACCOUNTABILITIESSupport Project Managers in the execution of architectural metal fabrication projects from release through closeoutAssist with project setup, document organization, and internal handoff coordinationMaintain project files, logs, and documentation in company systems and shared project foldersTrack project milestones, deliverables, and key action items to support on-time executionPrepare and distribute meeting minutes, action logs, and follow-up itemsAssist in maintaining project schedules, status updates, and internal reportingMonitor outstanding items and follow up with internal teams to maintain project momentumManage and maintain project documentation including drawings,



submittals, RFIs, change orders transmittals meeting minutes, schedules and site documentationEnsure project documentation is current, organized, and properly distributedSupport document tracking and revision control to ensure teams are working from current informationAssist with compilation and issuance of project closeout documentationCoordinate with Engineering / Design to track drawing status, approvals, and submittal progressCoordinate with Production to support schedule alignment and fabrication readinessLiaise with Procurement to track material status and support vendor follow-upCoordinate with Shipping / Logistics to support delivery scheduling and site requirementsAssist in communicating project priorities, updates, and risks across departmentsEscalate schedule risks, documentation gaps, or coordination issues to the Project ManagerSupport routine communication with clients, general contractors, suppliers, and subcontractors as directed by the Project ManagerAssist with distribution of project updates, documentation, and status informationCoordinate follow-up on outstanding approvals, schedules, and required project informationMaintain professional and responsive communication with external stakeholdersAssist in maintaining project trackers for schedules, submittals, procurement, production status deliveries, deficiencies and closeout itemsSupport weekly project reporting and status updatesHelp identify schedule risks, missing information, and overdue action itemsSupport standardization of project documentation and coordination processesAssist with development and maintenance of templates, trackers, and reporting toolsIdentify opportunities to improve coordination efficiency, communication flow, and project visibilityREQUIREMENTSDiploma or degree in Project Management, Construction Management, Engineering Technology, Business Administration, or related field preferredEquivalent experience in project coordination within manufacturing, construction,



or fabrication environments will be considered2-5 years of project coordination, project administration, or related experienceExperience in architectural metal fabrication, construction, manufacturing, or building products preferredExperience supporting custom, engineered-to-order, or project-based manufacturing environments is an assetStrong organizational and time management skillsHigh attention to detail and accuracyStrong written and verbal communication skillsAbility to manage multiple priorities in a deadline-driven environmentStrong follow-up and coordination skillsAbility to work effectively across departments and with external stakeholdersProblem-solving mindset with strong sense of urgencyAbility to read and interpret project documentation and technical drawings is an assetProficiency in Microsoft Office (Excel, Word, Outlook) and SmartsheetExperience with ERP systems, project tracking tools, and document control platformsExperience with Bluebeam, AutoCAD, or similar construction/project software is an assetFamiliarity with project schedules, submittals, and change management workflows preferredINCLUSION AND EQUAL OPPORTUNITY EMPLOYMENTMaxxit is an equal prospect employer and committed to fostering diversity and inclusion in the workplace. We are committed to fair employment practices, and all qualified applicants will receive consideration for employment. We offer accommodation for applicants with disabilities, as required throughout the recruitment process. Accommodations are available on request for candidates taking part in all aspects of the selection process.We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted.RECRUITMENT AND SELECTION PROCESSAll applications submitted are reviewed in detail by our HR team. In certain aspects of the hiring process artificial intelligence (AI) tools may be used, specifically for screening and assessments. These tools support our team and are used to help bring relevant criteria to the foreground and do not replace human judgment. We are committed to using AI responsibly, fairly, and in compliance with applicable employment and anti-discrimination laws.We appreciate your interest in working with us; however, only those applicants selected for interviews will be contacted. Interviewed candidates will be notified of the hiring decision within 45 days of their final interview.

📌 Project Coordinator (Toronto)
🏢 Maxxit Systems
📍 Toronto