Job DescriptionEXECUTIVE ASSISTANTToronto / Full-Time, PermanentThis role involves remote/work-from-home arrangements with a requirement for a minimum of two (2) days per week working onsite. The position is subject to change as the organization works through its hybrid workforce plan.Compensation & BenefitsSalary is competitive and based on experience, with a hiring range of $77,283.12 to $86,523.50 annually.CAMH’s Total Rewards include participation in the HOOPP defined benefit pension plan, extended health and dental benefits, paid vacation starting at four weeks, flexible work arrangements, and ongoing career development support.CAMH Foundation is an equal opportunity employer. We are committed to providing reasonable accommodations and will work with you to meet your needs. If you are a person with a disability and require assistance during the application process, please contact [email protected] day-to-day functions of the offices of the COO and the CFO, including calendar coordination, correspondence with internal and external stakeholders, meeting preparation and recording, and other administrative tasks to ensure the office operates efficiently and well-organized.Assisting both the COO and CFO and their teams on special projects, preparing and/or assisting in creating meeting materials, briefing documents, and information packages as needed.Maintaining confidentiality, taking initiative, remaining tactful, and practicing mature and independent judgment while working through complex issues and managing multiple priorities.Performing department-specific responsibilities that may include but are not limited to donor support, finance, audit, reporting, human resources,



business, research, facilities, project and/or reception supports.Coordinating Board and Committee reports, communications and scheduling for the CFO and COO.Maintaining and cultivating positive relationships with internal and external stakeholders, including the Board Committees supported by the COO and CFO, Foundation colleagues, hospital partners, auditors, etc.Supporting the Operations and Finance teams through a number of activities including drafting messages and preparing communications, assisting with human resource activities, preparing purchase documentation and providing oversight of expenditures on behalf of the Executives.Serving as the conduit between internal teams for approvals, reviews and re-routing actions as appropriate and keeping teams organized and operating effectively and efficiently with consistent systems, files and records management.Managing Executive corporate credit cards including preparing and submitting monthly expense forms with appropriate backup to the Finance department.Handling confidential, non-routine information, special projects and other duties as assigned with the required sensitivity and urgency.Compliance with Foundation Policies & Procedures.Providing back-up support to the EA to the President & CEO for Board administration functions,



including distributing materials, responding to inquiries, taking minutes and coordinating with executive team leads and Board/Committee Chairs.QualificationsA post-secondary education and minimum of five years or more of relevant work experience in operations, secretarial/administrative experience, or an equivalent combination of education and experience.Demonstrated experience providing senior level strategic and administrative support.Health care and/or not-for-profit experience is considered an asset.Advanced proficiency with the Microsoft Office suite of programs specifically Outlook, Word, Excel and PowerPoint. Experience with database systems such as Raiser's Edge is considered an asset.Demonstrated initiative and the ability to work independently and within a team environment; a track record ofproducing accurate and high-quality work, and managing multiple priorities simultaneously, while ensuring deadlines are met.High level of professionalism and a positive attitude.Commitment to timely and appropriate customer service, rooted in initiative and tact, and experience interacting with influential community and business leaders.Unquestionable integrity, sense of judgement, and absolute discretion with confidential and sensitive information.Excellent written and verbal communication skills.Ability to lead and mentor, as well as work collaboratively with stakeholders at all levels.We believe in growth and curiosity. If you have some of these qualities and believe this is the position that will make you excited to come into work every day, then we want to hear from you.#J-18808-Ljbffr

📌 Executive Assistant - Foundation - C$77,283.1 - C$86,523.5 A Year (Winnipeg)
🏢 CAMH Foundation
📍 Winnipeg