Northumberland Ferries Limited (NFL) and Bay Ferries Limited(BFL) are seeking a Safety & Data Coordinator to join our Safety& Security team. This is an exciting opportunity to play a key role insupporting safety management, regulatory compliance, and operational excellenceacross our vessel and terminal operations while contributing to the transformationof the organization's digital safety and data systems.As part of a forward-thinking team, you will help maintainand enhance the processes, tools, and data frameworks that support safe andefficient operations. Working closely with safety leaders and stakeholdersacross the organization, you will contribute to the development of up-to-date,data-driven solutions that strengthen decision-making, improve workflows, andadvance our commitment to a proactive and just safety culture. You are highlyorganized, analytical, tech-savvy, and eager to make an impact in a dynamicmarine transportation environment,THEROLEYou will report to the DeputyDirector of Safety & SecurityKeyResponsibilitiesSafety &Security SystemsReceive, review, categorize, and process safety andsecurity event reportsManage the full lifecycle of event reports,including corrective actions and stakeholder communicationsMaintain and transition the event reportingdatabase from Excel to automated digital solutionsMonitor timelines, target dates, and follow up toensure deadlines are metSupport process owners in the use of reportingsystemsAssist with safety KPIs, analytics, and recordmanagement (e.G.,



SharePoint libraries)Demonstrate a commitment to maintaining a just-cause safety cultureManagementSystem & Audit SupportSupport the effectiveness of safety and securitymanagement systemsAssist process owners with documentation related tocorrective/preventive actions and audit findingsCoordinate audit programs, including scheduling,recordkeeping, and follow-up actionsSupport audit teams during vessel and terminalaudits and site visitsAssist with audit reporting and tracking findingsto closureProvide support to environmental reporting andaudit activitiesGeneralAdministrative SupportSupport safety initiatives such as audits, learningfairs, exercises, and training materialsSchedule meetings, prepare agendas, record minutes,and maintain action and decision logsAssist with project schedules, roadmaps, progressreports, and improvement plansMonitor safety inboxes and calendarsTrack and support completion of safety action plansLiaise with internal and external stakeholders,including contractorsCoordinate workshops and maintain accurate projecttrackers, logs, and documentationDataManagement, Workflows & AnalyticsSupport the transition, configuration,implementation, management and support of digital safety platformsSupport, build, maintain and use M365 toolsincluding Teams, Sharepoint, distribution lists, Excel workbooks, databases,and M365 workflows (e.G., Power Automate)Assist with data capture, KPI and trendanalysis, and Power BI dashboard developmentSupport other departments (e.G., EmergencyPlanning & Response, People & Culture)



with safety-related data andworkflows[AS1]What YouBring to the TeamExperience supportingsafety management systems, safety programs, audits, inspections, orregulatory complianceUnderstanding ofincident/event reporting, hazard identification, risk assessment, andcorrective/preventive actionsExperience trackingsafety issues, risks, corrective actions, audit findings, and action itemsthrough to completionStrong organizational,communication, and coordination skills, with the ability to workeffectively with vessel, terminal, and corporate teamsAbility to managesensitive safety and personal information with confidentiality anddiscretionUnderstanding of datagovernance, privacy, information safeguarding, and safety recordkeepingrequirementsStrong analytical andproblem-solving skills with a proactive approach to identifying safetytrends and opportunities for improvementProficiency in Microsoft 365, including Excel, SharePoint, and TeamsExperience with databases, data management, and data analysisExperience with data visualization and reporting tools (e.G., Power BI)Assets:Post-secondary degree or diploma in Business,Administration, OSH or an IT-related discipline, or certification inhealth, safety, security, environment, or a related fieldExperience in digital transformation, metadatamanagement, or enterprise application administrationBackground in incident investigation or root causeanalysis considered an assetWORKING CONDITIONSNormal office environment in one of the company's officelocations. This role will require visits to vessels, terminals,and other company locations on an as needed basis. Occasional workoutside of regular business hours to address urgent system/platform matters,including periodic overnight travel.

📌 Safety & Data Coordinator (Caribou)
🏢 Kaizen Lab
📍 Caribou