About Instant Risk Coverage Instant Risk Coverage is an innovative insurtech startup transforming how insurance is bought and sold. Our SaaS e-commerce platform enables customers to purchase coverage instantly, bringing speed and simplicity to an industry that needs both. We’re a small, driven team building scalable solutions for a rapidly growing market. About the role We are looking for a dynamic and motivated person to join our team as an Executive Assistant. In this role, you will play a critical role by providing direct support to the Leadership Team, following up on action items, maintaining calendars, coordinating travel arrangements, facilitating department events, maintain and organize files. This includes tasks such as: Manage complex calendars for senior leaders, including scheduling, prioritizing meetings, resolving conflicts, and organizing in-person and virtual meetings (rooms, video links, equipment, and catering as needed). Set up and coordinate recurring business planning sessions, town halls, staff meetings, management meetings, weekly leadership meetings, and one-on-ones with direct reports (agendas, invites, materials, and logistics). Track and follow up on agenda items, action items, and deliverables, coordinating with facilitators and presenters to ensure materials are prepared and distributed on time. Support the objectives of the senior management team by organizing team meetings, internal events, and town halls, including preparation of presentations, basic meeting notes, and follow-up communications.



Coordinate domestic travel and hotel arrangements for executives and their teams, optimizing itineraries and adhering to company travel policies. Prepare and submit expense reports for executives, ensuring accuracy, proper documentation, and compliance with corporate expense policies; review and validate expense reports prior to approval. Serve as a primary point of contact for internal and external stakeholders on scheduling and general administrative matters, handling information with a high degree of professionalism and confidentiality. Proactively look for opportunities to streamline processes, anticipate needs, and remove administrative obstacles so executives can focus on strategic priorities. Perform general administrative duties such as document formatting, basic data entry, file management, and updating contact lists or distribution lists as required. Skills and attributes for success Strong time-management and organizational skills in a busy, fast-paced environment. Able to think strategically, solve problems, anticipate executive needs, and stay solution-oriented. Adaptable and adaptable when priorities change, with proactive follow-through on tasks and commitments.



Dedicated to building and reinforcing a positive team culture to support shared success. Able to build and maintain effective relationships to quickly access the right expertise and information. Uses sound judgment when handling confidential and sensitive information. Acts as a champion for new tools and processes, and is eager to keep learning and developing skills. Comfortable using new and emerging technologies, including AI, to improve processes, boost efficiency, and support smarter collaboration, with a solid grasp of AI basics and enthusiasm for using them to optimize workflows and inform decisions. What we look for Post-secondary education and/or relevant experience Proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) with proven ability to learn customized software/tools Excellent customer service and proven team player with strong written and oral communications skills What we offer Salary CA$50,000 – CA$65,000 (IRC reports salary ranges in accordance with applicable provincial pay transparency legislation. Individual salaries within the anticipated salary ranges noted below are determined through a wide variety of factors, including but not limited to internal equity, education, relevant experience, knowledge, and applicable skill sets.) Competitive benefits package Flexible hybrid work model with a collaborative downtown Toronto office. A culture of ownership, pragmatism, and continuous learning. Access to modern tools and technologies in a growing insurtech space.

📌 Executive Assistant - C$50,000 - C$65,000 A Year (Mississauga)
🏢 Instant Risk Coverage
📍 Mississauga