Career OpportunityCONTRACT ADMINISTRATORDowntown Toronto, ONBUILD YOUR CAREER AT BLACK & MCDONALDBlack & McDonald is an integrated, multi‑trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With 100 years of diverse market experience, we are a forward‑thinking organization with a strong track record of delivering operational excellence and customer‑focused solutions that stand the test of time.ABOUT THIS CAREER OPPORTUNITYBlack & McDonald’s Facilities Management & Operations team is growing! If you are committed and collaborative professional looking to contribute to a hard‑working, creative team, this opportunity is for you.The Administrative Assistant is located in Toronto and typically reports directly to the Facility Manager. Duties and responsibilities include but are not limited to:Enter timesheets, process expenses, and maintain document controlsImplement inventory procedures and manage ordering, returns, and stock levelsCoordinate vendor relations and process invoices and purchase ordersAssist in proposal preparation and support change order documentationManage and maintain customer inventory control systems (e.G., WASP)Monitor inventory losses and support loss‑prevention initiativesMaintain office supplies, equipment servicing, and administrative systemsPrepare reports and support compliance with health, safety, and regulatory standardsSchedule facility usage, vendor services, and internal coordinationMonitor work order compliance through the CMMS systemTrack subcontractor purchase orders and liaise with legal for approvalsMaintain and update electronic and manual databases, mailing lists,



and inventoriesSupport audits and inspections by organizing required documentationCoordinate internal communications and respond to facility‑related inquiriesPerform other administrative duties as required to support operationsCOMPETENCY REQUIREMENTSCommunicates EffectivelyCustomer FocusHolds Self and Others AccountableTeamwork and CollaborationValues and Respects OthersEDUCATION REQUIREMENTSHigh School DiplomaDegree or Diploma in Office Administration or related would be considered an assetWORK EXPERIENCE REQUIREMENTS5 years in an office setting in an administrative role1-2 years of experience in inventory control or equivalentExperience in the construction sector is considered an assetSKILLS, ABILITIES, AND OTHER REQUIREMENTSProficient knowledge and understanding of:Organization and time managementWork well under pressureMeet all deadlinesAbility to multitaskProficient user of:MS Office (Word, Excel, Project)JD Edwards or an Oracle-based ERP system considered an assetKnowledge of an Inventory Management Software is an Asset (WASP, Fishbowl, or inflow, etc.)Valid Ontario “G” Driver’s License is requiredThe expected salary range for this role is between $60,000 - $65,000 per year. The starting salary will be determined based on several factors such as the successful candidate’s qualifications, including but not limited to education and experience. Base pay is one component of Black & McDonald’s total rewards package. Total rewards vary by position and may include additional offerings such such as group insurance benefits, pension plan, annual discretionary bonus, career development programs, and other HR programs. Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.#J-18808-Ljbffr

📌 Contract Administrator (Toronto)
🏢 Black & McDonald
📍 Toronto