Overview

Smart Choice Professional Services Inc. is a recruitment firm located in Greater Vancouver serving clients in BC and Alberta with expertise in Accounting, Payroll, Administration and HR. We specialize in filling tough-to-fill positions and are dedicated in connecting qualified professionals that fit both technically and culturally for our clients in a broad range of industries. Our highly valued client is looking for an Accounts Payable Coordinator to join their fun and growing team!

Compensation

Base pay range: CA$50,000.00/yr - CA$65,000.00/yr

This range is provided by Smart Choice Professional Services Inc. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Responsibilities

- Enter invoices and ensure appropriate cut-off of invoices and AP
- Ensure invoices are accurate and are addressed to the right company
- Ensure appropriate statutory declaration and WCB clearance letter documentation is in place for subcontractor payments
- Provide the monthly AP list to the VP of Finance by the 15th of the month for approval
- Prepare monthly cheque and EFT run and provide cheque and EFT package with invoice approval logs to VP of Finance for review and approval
- Follow up with project managers to ensure timely invoice approval
- Oversee the accounting email inbox
- Communicate with the project accounting team on an ongoing basis




- Communicate with vendors to ensure invoices are billed to the right company, fix clear and obvious invoice errors. Any disputes or decision points with vendors should be escalated to the Project Accountant
- Ensure proper approvals are in place for new vendor setup and assist in preparing credit applications
- Open new trade account for projects and reconcile the vendor statements on a monthly basis
- Assist in filing paid trade invoices in trade master file
- Assist the finance team with ad-hoc work as required

Qualifications
- 2-3 years of AP experience ideally in the construction industry
- Proficiency in ERP systems and Microsoft Office
- Strong attention to detail
- Excellent communication and interpersonal skills
- Good time management, work well under pressure, and able to meet multiple deadlines

How to apply

If you want to become a part of the very successful team, please email a copy of an updated resume in WORD document to [email protected] for immediate consideration!

Thank you to all who showed interest in this prospect. We will contact only those who have met the qualifications required by the role.

Seniority level

- Entry level

Employment type
- Full-time

Job function
- Accounting/Auditing and Finance
- Staffing and Recruiting

Industries
- Staffing and Recruiting

📌 Accounts Payable Coordinator (Ottawa)
🏢 Smart Choice Professional Services
📍 Ottawa